Office Manager

Salary Range $24.00 - $26.00 Hourly

Job Shift Day

Education Level 2 Year Degree

Travel Percentage Negligible

Description

Position Description:

Classification:

Non-Exempt

Effective Date:

Delta Mission and Values

Delta’s Mission: To enrich the lives of individuals and families through outstanding community-based support and mutually rewarding relationships.

Values: Customer Focus, Teamwork, Stewardship, and Excellence

Position Summary

The Executive Receptionist & Office Coordinator serves as the primary face and voice of the organization at the front desk while providing essential administrative support to C-suite executives and managing day-to-day office operations. This role ensures an exceptional, professional front-desk environment, maintains seamless daily workplace operations, and assists executive leadership with calendar management, communication, and high-level administrative tasks. This position is based out of our Blue Bell, PA office.

Reports to: Chief Financial Officer

Duties and Responsibilities

• Support day-to-day office processes to ensure organizational efficiency and smooth office functioning.

• Monitor office and breakroom inventory, proactively order supplies, and manage purchase requisitions within budget guidelines.

• Oversee office equipment maintenance (copiers, printers, phone systems) and liaise with facility vendors and service providers.

• Distribute petty cash, expense checks, and manage administrative logs and tracking records.

• Safeguard data security, integrity, and absolute confidentiality regarding organizational and executive matters.

• Maintain compliance with company safety protocols and participate in continuous quality improvement initiatives.

• Provide confidential administrative support to C-suite executives, including managing complex calendars, appointments, and meeting schedules.

• Prepare, transcribe, and edit high-level executive correspondence, slide decks, and reports as requested.

• Plan and execute executive meetings, board meetings, employee celebrations, and company events (both on-site and off-site).

• Coordinate executive travel arrangements, meal bookings, and itineraries as needed.

• Draft and distribute monthly company newsletters, executive announcements, and internal communications.

Requirements

• Work Arrangement: 100% Onsite in Blue Bell, PA (Monday through Friday) .

• Excellent verbal and written communication skills with a refined, professional demeanor .

• Exceptional multi-tasking, prioritization, and time management skills under tight deadlines .

• Ability to maintain strict confidentiality and exercise sound judgment when supporting high-level executives .

• Fully proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and quick to learn new office software .

• Strong capability to build collaborative relationships across diverse teams and executive tiers .

• Valid driver’s license and reliable transportation for local office errands .

Qualifications

Position Qualifications

• Education: Associate degree, 60+ college credit hours, or equivalent professional experience required.

• Experience: 3+ years of experience in an administrative role, front desk reception, or C-suite/executive support