Accounts Payable Specialist
Naviga
The Opportunity
Our client, a prominent leader in the professional services industry, is seeking a detail-oriented Accounts Payable Specialist to join their finance team on a contract-to-permanent basis. This role exists to support daily financial operations, manage disbursement streams, and audit expense workflows while offering an immediate operational impact. The position provides high-performing candidates with a direct pathway for career growth and long-term stability within a distinguished, high-volume environment.
About the Company
The hiring organization is a multi-billion-dollar global law firm employing over 3,600 attorneys with dual headquarters in Chicago, IL, and London, England. Recognized with multiple national honorsincluding awards for innovation in the business of law, diversity excellence, and top leadership designationsthe firm fosters a culture of high standards, mutual support, and cross-functional collaboration.
Location
This is a 100% remote position open exclusively to candidates residing in one of the following approved states: AZ, CA, DC, DE, FL, GA, IL, MA, MD, MN, NJ, NY, PA, TX, or WA. Candidates must be equipped to manage a dedicated work-from-home setup while working aligned with standard business operational hours.
What You Will Do
- Review disbursement and reimbursement requests for accuracy, required approvals, supporting documentation, and adherence to Firm and IRS policies.
- Prepare and perform check runs, posting transactions according to protocols for rush, next check run, diverted, foreign, and general transactions.
- Monitor and manage current, pending, and past-due invoices and reimbursements to ensure timely payment processing.
- Process expense reports, audit incoming invoices, and respond to vendor payment inquiries promptly.
- Participate in various special projects outside standard accounting routines to support operational workflows and continuous growth.
Who You Are
- Minimum 1 year of hands-on experience in Accounts Payable or accounting administrative functions.
- Basic understanding of core accounting principles, invoice matching procedures, and vendor disbursement workflows.
- Proficiency with Microsoft Excel and experience performing structured data entry in modern accounting systems.
- Strong analytical aptitude, acute attention to detail, and proven problem-solving abilities.
- Prior work experience within a law firm or professional services environment is strongly preferred.
Ideal Candidate Profile
The ideal candidate is a precise, self-motivated finance professional who operates with high ethical standards and thrives in a fast-paced environment. Demonstrating strong verbal and written communication skills, this individual easily navigates complex policies, prioritizes time-sensitive payments, and collaborates seamlessly across teams.
Education & Qualifications
High School Diploma or equivalent required; Associate or Bachelor's coursework in Accounting, Finance, or Business Administration is a plus.
Flexibility & Work-Life Integration
- Work Structure: 100% Remote (Must reside in one of the approved states listed)
- Schedule: Full-Time, Monday through Friday standard business hours.
- Environment: Collaborative virtual team setting supported by structured accounting protocols and leadership.
Why Join the Team?
This role represents a direct entry point into one of the world's premier professional services organizations. Joining this team grants exposure to sophisticated global financial operations, high-visibility projects, and a clear contract-to-permanent path. Employees benefit from an inclusive, award-winning culture that prioritizes professional development, workplace diversity, and career mobility.
About Naviga Recruiting & Executive Search
Naviga Recruiting & Executive Search is a leading provider of Executive Search, Leadership, Individual Contributor, and Contingent Workforce Solutions, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.
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