Human Resources Assistant

HR Assistant

Location: South San Francisco, CA (Hybrid)

Schedule: 2 Days Onsite / 3 Days Remote. Monday through Friday 8am-5pm

Employment Type: Contract with Potential to Convert

Pay Rate: $30$34/hour

Position Overview

We are seeking a detail-oriented HR Assistant to support employee lifecycle administration, HR operations, and HR systems processes in a fast-paced, highly collaborative environment. This role is responsible for processing a high volume of employee transactions, maintaining accurate employee records, supporting compliance-related activities, and partnering closely with Payroll, Benefits, and HR team members to ensure employee changes are processed accurately and on time.

This is an excellent opportunity for an HR professional looking to deepen their experience in HR Operations, employee lifecycle administration, compliance, and HRIS. The ideal candidate is organized, process-driven, and thrives in a role where accuracy, follow-through, and attention to detail are critical.

Essential Duties & Responsibilities

Employee Lifecycle Administration

• Process and maintain a high volume of employee lifecycle transactions, including:
• Compensation and pay changes
• Manager changes
• Employment status updates
• Full-time and part-time transitions
• Benefits eligibility changes
• Employee transfers and organizational updates
• Ensure employee records, job data, and HR system information remain accurate and up to date.
• Review personnel actions for accuracy and alignment with company policies and procedures.
• Manage employment verifications and support unemployment claim administration.
• Generate ad hoc reports and support HR reporting requests.
• Partner closely with Payroll, Benefits, and HR teams to ensure employee changes are communicated and processed accurately.

Separation & Offboarding Administration

• Coordinate and administer employee separation processes, including both voluntary and involuntary terminations.
• Prepare separation documentation and offboarding packages while ensuring compliance with company policies and applicable regulations.
• Facilitate, track, and maintain exit interview documentation and processes.
• Monitor the HR inbox and respond to time-sensitive employee relations and separation requests.
• Partner with Payroll to ensure final pay requirements are processed accurately and within required timelines.
• Maintain accurate records regarding resignations, terminations, rehire eligibility determinations, and separation documentation.
• Support high-priority employee separations that require immediate attention and strict compliance with deadlines.
• Apply knowledge of California wage and hour regulations, final pay requirements, employment classifications, and separation procedures to ensure compliance throughout the offboarding process.

HR Operations & Compliance

• Support day-to-day HR operations in a detailed, process-oriented environment.
• Maintain employee records and personnel files while ensuring confidentiality, compliance, and data integrity.
• Apply working knowledge of FLSA guidelines, employment classifications, benefits eligibility rules, and California employment practices when processing personnel actions.
• Assist with audits, compliance reviews, reporting requests, and documentation requirements.
• Identify discrepancies, escalate concerns appropriately, and ensure HR actions are accurately reflected across systems and records.
• Support process improvement initiatives and contribute to the transition of manual HR processes into more streamlined and automated workflows.

HR Systems & Reporting

• Enter, update, and maintain employee data within HR systems and tracking tools.
• Support HRIS maintenance and data integrity initiatives.
• Assist with data audits, reporting, uploads, and system-related projects.
• Utilize Excel to analyze, track, reconcile, and maintain employee data.
• Assist with maintaining process documentation, standard operating procedures (SOPs), and HR reference materials.

Qualifications

Required

• 23 years of Human Resources experience.
• Experience supporting employee lifecycle administration and HR operations.
• Exposure to California employment laws and labor regulations.
• Strong attention to detail and commitment to data accuracy.
• Advanced Microsoft Excel skills, including working with spreadsheets, formulas, and reporting.
• Strong organizational, administrative, and communication skills.
• Ability to manage confidential and sensitive employee information with discretion.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred

• Experience with UKG or other HRIS platforms.
• HRIS administration or HR systems experience.
• Experience working in a nonprofit or highly regulated environment.
• Exposure to compliance, audits, and HR reporting.
• SHRM-CP, PHR, or other HR certification.

Knowledge & Skills

• Employee lifecycle administration
• HR operations and process coordination
• HRIS and data management
• Employment classifications and FLSA
• California wage and hour regulations
• California final pay requirements
• Benefits eligibility administration
• Employee records management
• Audit and compliance support
• HR reporting and data analysis
• Process improvement and workflow optimization
• Problem-solving and critical thinking

Ideal Candidate

The ideal candidate has experience supporting the full employee lifecycle and understands the importance of accuracy, compliance, and follow-through. They are comfortable managing a high volume of HR transactions, coordinating employee changes across multiple stakeholders, and supporting both routine and time-sensitive HR processes. This individual is highly detail-oriented, adaptable, and eager to learn, with an interest in growing their expertise in HR Operations and HRIS over time.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.