Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support a luxury custom home builder in Brentwood, Tennessee. This position plays a key role in managing payables for multiple entities, helping ensure invoices, vendor payments, and project expenses are handled accurately and on time. The ideal candidate will bring strong accounts payable experience, sound judgment with job cost coding, and the ability to work closely with project teams and vendors in a fast-paced construction environment.

Responsibilities:
• Manage the full accounts payable cycle for roughly 15 entities, ensuring timely and accurate entry of vendor invoices.
• Assign invoices to the correct general ledger accounts, jobs, and cost codes to maintain reliable financial reporting.
• Track project-related expenses and help preserve accurate job cost records for ongoing residential construction work.
• Review vendor statements, investigate billing issues, and resolve discrepancies in coordination with internal and external partners.
• Communicate with project managers and suppliers to secure approvals, answer payment questions, and keep invoice processing on schedule.
• Prepare weekly payment activity, including checks and electronic disbursements, in accordance with company procedures.
• Maintain organized vendor documentation such as tax forms, insurance records, and lien waiver files.
• Assist with month-end accounts payable close activities, reconciliations, and reporting support for the Controller.
• Contribute to special assignments and finance-related projects as business needs evolve.• At least 3 years of accounts payable experience, ideally in construction, homebuilding, or a similar project-based environment.
• Proven background working in a multi-entity accounting structure.
• Practical knowledge of job costing and expense allocation tied to projects.
• Experience handling subcontractor invoices, purchase orders, and construction-related billing documentation.
• Proficiency with Excel and accounting systems used for invoice processing and payment management.
• Strong attention to detail with the ability to manage a high volume of transactions accurately.
• Effective organizational and communication skills for working with vendors, project teams, and finance leadership.