Accounts Payable Specialist
Linde-Griffith Construction Company
Job Overview:
Position: Accounts Payable Specialist
Position Summary:
The role involves managing a high volume of full-cycle accounts payable processes, ensuring timely payments to vendors and subcontractors, and maintaining positive relationships with both internal departments and external partners.
Key Responsibilities ("What You'll Do"):
-Accurately review and process a high volume of invoices and vendor information in accordance with company policies.
-Code invoices and enter transactions into the SAGE accounting system
-Prepare and maintain accounts payable reconciliations and supporting schedules.
-Reconcile vendor statements and investigate payment discrepancies.
- Perform matching of invoices, purchase orders, and delivery receipts.
-Maintain accurate vendor records, including tax documentation and contact information.
-Support month-end and year-end close activities.
-Manage corporate credit card reconciliations and expense report review.
-Respond to vendor inquiries and resolve issues professionally and promptly.
-Monitor AP aging reports and ensure invoices are paid according to agreed-upon terms.
-Review and match invoices to purchase orders and receiving documentation.
-Ensure timely and precise entry of transactions into SAGE accounting software.
-Prepare and process payments.
-Reconcile statement balances to maintain accuracy.
-Respond to vendor and internal inquiries.
-Assist with month-end close activities, including account reconciliations and accrual support.
-Collaborate internally to resolve invoice and payment-related issues.
-Support year-end audits and provide requested documentation.
-Maintain vendor records, including onboarding documentation and W-9 collection.
-Assist with 1099 preparation and year-end reporting requirements.
-Maintain organized AP documentation and filing systems for audit purposes.
-Collaborate with internal departments and vendors to resolve payment-related issues.
-Assist with intercompany transactions, reconciliations, and settlements.
-Perform tasks with limited supervision.
Qualifications & Requirements:
- Experience : 3 years of experience is highly desirable.
- Strong understanding of accounts payable processes and accounting fundamentals.
- Proficiency in Microsoft Excel.
- Excellent attention to detail and accuracy.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines.
Industry Background : Construction industry experience is advantageous.
- Experience working with accounting software and systems.
Education : Associate’s degree in accounting, Finance, or a related field preferred.
Technical Skills:
-Familiarity with SAGE Accounting software
-Proficiency in Microsoft Excel is required.
-Acute attention to detail;
ability to meet strict deadlines independently.
- Work Location: Willingness to work in Newark, New Jersey.
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