Accounts Payable Specialist
Montana Construction Inc
Job Description Montana Construction is seeking an experienced Accounts Payable Specialist to join our team. The ideal candidate will have a keen eye for detail, strong organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. Job Responsibilities
- Invoice Processing:
- Review, verify, and process invoices accurately and timely.
- Match invoices with purchase orders and receipts.
- Ensure correct coding of invoices to appropriate accounts and cost centers.
- Payment Processing:
- Prepare and process check runs, ACH, wire transfers, and other payment methods.
- Reconcile payments with vendor statements and resolve discrepancies.
- Maintain payment schedules to ensure timely vendor payments.
- Reconciliation & Reporting:
- Reconcile AP ledger accounts and vendor statements.
- Assist in month-end and year-end closing activities.
- Generate AP aging reports and other financial reports as required.
- Vendor & Internal Communication:
- Maintain positive relationships with vendors and respond to inquiries in a timely manner.
- Work with internal departments to resolve invoice discrepancies and approval issues.
- Ensure compliance with company policies and procedures.
- Compliance & Documentation:
- Ensure proper documentation and filing of invoices, payments, and other AP records.
- Assist in audits by providing necessary documentation and support.
- Stay updated on tax regulations, including W-9 and 1099 reporting requirements.
- Process Improvement:
- Identify and implement improvements in the accounts payable process.
- Assist in automating AP functions where applicable.
- Ensure adherence to best practices in financial processes.
- Experience processing payroll in environments governed by union contracts, with specific exposure to the construction industry and its unique reporting requirements.
- Knowledge and understanding of payroll laws and compliance, including federal, state, and local regulations.
- Experience preparing and submitting certified payroll reports, ensuring accuracy and adherence to regulatory standards.
- Experience: 5+ years in accounts payable or a related accounting role.
- Software Proficiency: Experience with ERP systems (Foundations or Safe a +) and Microsoft Excel.
- Skills: Strong attention to detail, problem-solving abilities, and excellent communication skills.
- Knowledge: Understanding of accounting principles, tax compliance related to AP. Payroll process & laws.
- Medical Insurance
- PTO
- 401K & Profit Sharing
Vacancy posted 5 days ago
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