Admin Assistant

MYDENTALWIG Advanced Manufacturing. AI-Driven Healthcare. Preventive Innovation. Building the future of intelligent manufacturing systems across healthcare, semiconductors, and AI infrastructure. This is a full-time non-remote position that requires both technical acumen and excellent communication skills. We are a data-driven chip related startup with a high growth potential, looking for a loyal, multi-hat experienced and talented Administrative Assistant with experience in managing busy calendar and heavy phones, keeping call sheet, scheduling meetings, making travel arrangements, preparing itineraries; prepare and tracking expense reports; aid[ng in preparing & proofreading presentations; Handling internal and external communications; Tracking and organizing materials on current projects with amazing career growth Annual salary of $35,000 to $45,000, plus starting benefits

ESSENTIAL JOB DUTIES:

Assist with maintaining the master schedule to ensure meetings/trainings/workshops are reserved, organized and the facilitator’s needs are met as it pertains to location set up. Assist with scheduling, confirm appointments and process documentation. Assists in coordinating new intakes, upload paperwork to the appropriate departments. Responsible for creating and updating program Intake Packets and creating charts/files. Ensures all incoming clients are greeted and telephone calls are properly handled in a professional and timely manner. Ensures HIPAA standards are met when clients sign in for scheduled appointments. Attends to the waiting room and waiting room activities, and ensures safe and respectful behaviors are promoted in the area and cleanliness is maintained. Receives and channels all telephone calls to designated DV Therapy employees and notifying employees when visitors and/or clients arrive. Practices effective teamwork and maintains a professional and positive image. Offers and accepts help when needed. Utilizes electronic mail extensively for communication purpose. Assist in making sure all documents have been uploaded before shredding. Utilizes word processing, databases, and/or spreadsheet software to store, edit, format, print and revise letters, memos, statistical tables, reports questionnaires, forms, labels and other related material. Assist in auditing charts and checklists as requested. Perform related functions or other duties as assigned.

QUALIFICATIONS:

High School Diploma or GED. Minimum of 1-year reception/clerical experience required. Spanish speaking required. Experience answering multi-line inbound calls. Professional working manner with excellent phone etiquette and strong customer service orientation. Adheres to the department policies around confidentiality, HIPAA and clients’ rights. Possess excellent verbal and written communication skills. Energetic personality who is able to handle a variety of tasks. Microsoft Word, Excel and Outlook proficiency. Possession of a valid California driver’s license, car insurance and ability to drive. General working hours are Monday – Friday 8 am to 6pm. Possible early end time on Fridays Schedule : 8-hour shift Education: High school or equivalent (Preferred) Experience: Reception/clerical: 1 year (Preferred) Salary: $41,600 to $45,760 Compensation is based on experience and expertise. cashless stock options Climbing the ladder fast 401K Health- Vision and Dental when company reaches 10 full-time staff #J-18808-Ljbffr Mydentalwig