Office Manager

Job Description

Job Description

We are looking for an organized Office Manager to support daily administrative and financial operations for a busy team in Florida. This position is ideal for someone who can keep the office running smoothly while handling payroll-related coordination, and vendor payments. The role offers the opportunity to contribute across office administration, accounts payable activities, and employee support in a hands-on environment.

Responsibilities:

• Oversee day-to-day office operations to ensure an efficient and well-organized workplace for a staff of approximately 25 to 30 employees.

• Prepare and manage certified payroll documentation while helping maintain compliance with applicable federal wage requirements.

• Process and track payments for equipment and crane rental vendors with accuracy and timeliness.

• Coordinate insurance-related documentation and respond to requests for certificates or supporting records as needed.

• Manage company credit card activity across multiple accounts, including reviewing charges, tracking monthly spend, and maintaining accurate records.

• Support accounts payable tasks by organizing invoices, verifying details, and assisting with payment processing.

• Maintain office supply inventory, place orders when needed, and ensure essential materials are available for daily operations.

• Provide receptionist and administrative support by greeting visitors, handling calls, and assisting with general office communications.

• Use Microsoft Office tools to prepare documents, maintain records, and support reporting and administrative workflows.

• Experience in office management, administrative coordination, or a similar business support role.
• Working knowledge of certified payroll processes and familiarity with federal wage scale requirements.
• Background in accounts payable, invoice handling, and vendor payment coordination.
• Ability to manage office supply inventory and support general workplace operations.
• Experience handling front-desk or receptionist responsibilities in a detail-focused setting.
• Proficiency with Microsoft Office applications for daily administrative tasks and recordkeeping.
• Strong attention to detail with the ability to manage multiple priorities and maintain accurate documentation.