Administrative Coordinator - Visiting Education

Minimum Qualifications Bachelor's degree or equivalent in a related field; 2 years of related experience. Preferred Qualifications Familiar with using computers and computer systems (including hardware and software) to enter data or process information. Experience with customer service to meet quality and satisfaction goals. Job Description To provide professional guidance, supervision, and coordination in the administrative duties of a department. Job Duties Develop and implement a compliance checklist for visiting programs. Conduct regular audits to measure the level of compliance for each program. Ensure all visitors complete the necessary clearance procedures, including background checks and health screenings by liaising with UTMB Security Office and UTMB Employee Health. Verify that visitors have completed required training modules relevant to their visit. Maintain records of clearance and training completion for all visitors. Prepare reports summarizing compliance levels and any areas of concern. Document any incidents or issues that arise during the program and the actions taken to address them. Collect feedback from visitors and internal departments on compliance processes. And analyze feedback to identify areas for improvement and implement changes as needed. Manage and process requests for access in Tivoli (including email and view-only access). Review and submit Nondisclosure Agreements (NDAs). Order and reconcile background checks for visitors, ensuring all necessary checks are completed in a timely manner. Salary Range Commensurate with experience Equal Employment Opportunity UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities. Primary Location United States-Texas-Galveston Work Locations 0133 - Administration Bldg Job Clerical & Administrative SupportRegular Shift Standard Employee Status Non-Manager Job Level Day Shift Job Posting Jul 29, 2026, 5:21:17 PM #J-18808-Ljbffr The University of Texas Medical Branch