Administrative Support Specialist

Job Description

Job Description

Description

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family-owned, excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members’ personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy: Teamwork, Productivity, Quality, and Excellence—which means consistently doing your best and always striving to do better.

Summary:

The Administrative Support Specialist oversees the administrative, organizational and support functions of the office to ensure efficient operations. This role works in alignment with human resources on all personnel matters and assists with HR functions.

1. Administration:

• Answer telephone, take and relay messages.
• Greet and sign in visitors, vendors and guests.  
• Daily mail run with sorting and delivering of mail.
• Manage deliveries, Amazon/UPS/FEDEX/DHL  
• Parking passes and building access cards.
• Keeping the lobby clean and orderly. 
• Decorating for holidays 
• Ordering office supplies  

2. Event Planning and Team Member Engagement:

• Facilitate the Team Member of the Month program. 
• Plan and facilitate team member recognition events.
• Daily Anniversary and Birthday emails 
• Monthly birthday and anniversary cards and awards 
• Thursday Night Dinner Coordination. 

3. Human Resources Support:

• Assist Team Members
• Assist with new hire onboarding and orientation 
• Recruiting Assistance – calling applicants and scheduling interviews. 
• Maintain Team Member files

Required:

• 2+ years of related experience.
• High school diploma or GED.
• Microsoft Office Suite.

Preferred:

• Fluent in English and Spanish
• Bachelor’s or Associate degree from an accredited college or university.

Physical Requirements:

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member:

• Must be available to work Monday–Friday during regular working hours, with occasional weekend duties.
• Ability to maintain a stationary position 80% of the time, with intermittent walking, standing, bending, reaching, and/or crawling.
• Ability to move and transport documents, equipment, or other items weighing up to 50 pounds across various locations for different team members, departments, and events.
• Capable of occasional travel as required by duties, demonstrating efficiency and effectiveness in diverse locations.
• Capable of operating a computer and other office productivity machinery, including a calculator, copy machine, and printer.
• Capable of frequently communicating with team members and stakeholders, accurately conveying detailed or important spoken instructions.
• Capable of perceiving visuals for activities such as preparing and analyzing data and figures, transcribing, viewing a computer screen, and engaging in extensive reading.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

At Pacific Seafood, your base wage is only a portion of your overall compensation package. We invest in our Team Members through a comprehensive and attractive total rewards package, including but not limited to:

• Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short term disability.
• Flexible spending accounts for health flex and dependent care expenses.
• 401(k) Retirement Plan options with generous annual company profit sharing match.
• Paid time off for all regular FT team members, to include paid sick, vacation, holiday, and personal time.
• Employee Assistance Program- Confidential professional counseling, financial, and legal assistance provided at no charge to Team Members and immediate family members
• Product purchase program.