Administrative Assistant

Job Description :

ROLE PROFILE

Job Title: PA

Level: L6

Location: 3WTC New York, NY

Reports To: Stephanie Jacoby

Department: Global Category Team – Vodka and Tequila

Purpose of the Role: Provide trusted, proactive and confidential PA support to vodka and tequila senior leadership team (3 L2s, 1 SL), helping them and their teams use time well and stay focused on Diageo’s priorities.

The role acts as a key coordination point across senior stakeholders, managing diaries, meetings, travel, information flow and administration with sound judgement, pace and care.

By understanding the areas they support, the PA anticipates needs, improves ways of working and helps ensure meetings, projects and key activities are well planned, well governed and delivered effectively.

Key Accountabilities (3-5)

1. Enable effective leadership rhythm and time management

• Proactively manage complex diaries, priorities and stakeholder demands. Anticipate needs, protect focus time and ensure meetings are purposeful, well prepared and followed through.

2. Coordinate high-quality meetings, travel and events

• Plan and deliver virtual and in-person meetings, leadership forums, conferences, visits and travel. Manage logistics, technology, rooms, catering, visitors, visas, accommodation and local arrangements.

3. Deliver accurate administration and information management

• Coordinate data, pre-reads and meeting documentation. Manage purchase orders, invoices, expenses and Concur activity accurately and on time. Maintain reliable filing systems and support urgent leadership asks with pace and discretion.

Key Competencies (3) 

1. Proactive organisation and prioritisation

• Anticipates leader and team needs, balances competing priorities, makes sound judgement calls and adapts quickly while staying calm under pressure.

2. Senior stakeholder management and communication

• Builds trusted relationships with senior leaders, executives, non-executive directors and colleagues. Communicates clearly and handles sensitive information with professionalism and discretion.

3. Operational, digital and governance excellence

• Uses tools, systems and best-practice ways of working to run effective meetings and processes. Maintains accuracy, compliance and confidentiality, applying business understanding to improve support and outcomes.

Qualifications and Experience Required:

• Strong performance in a PA or Team Assistant role operating at senior level
• Confident user of Microsoft tools/suite – e.g Teams, Co-Pilot, Word, Excel and PPT, with strong digital capability and experience of virtual meeting platforms
• Ideally confident using relevant functional systems, such as Workday
• Experience of working across geographies would be advantageous

Salary Range: $64,688.00 - $107,813.00

Flexibility is key to our success. Talk to us about what flexibility means to you, so that you’re supported to manage your wellbeing and balance your priorities from day one.

We recognise and value performance, offering our people a highly competitive Rewards and Benefits package including:

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.

We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.

Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to new heights and build new ones as part of shaping the next generation of celebrations for consumers around the world.

Feel inspired? Then this may be the opportunity for you.

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.

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