Personal / Executive Assistant - Rancho Santa Fe, CA

A private principal in Rancho Santa Fe is seeking a highly organized, dependable, and proactive Personal / Executive Assistant to provide a combination of personal assistance, household support, and administrative assistance.

This is a part-time position with the potential for expanded responsibilities and hours as a new technology startup continues to grow. The ideal candidate is detail-oriented, resourceful, discreet, and enjoys helping both a household and business operation run smoothly.

The position combines traditional personal assistant responsibilities with light executive support and home management duties.

Schedule & Hours

• Approximately 4 hours per day

• 4–5 days per week

• Approximately 20–25 hours weekly

• Additional hours may become available as business needs expand

Responsibilities

Personal & Executive Assistant Support

• Assist with day-to-day administrative and organizational tasks

• Manage schedules, appointments, reminders, and follow-up items

• Support various projects and special assignments

• Assist with startup-related administrative tasks and organization

• Maintain confidentiality regarding business and personal matters

• Coordinate errands, deliveries, and general logistics

Household & Home Management Support

• Assist with general household organization

• Put away grocery deliveries and household purchases

• Rotate food items and maintain refrigerator organization

• Assist with light food preparation, including washing and slicing vegetables

• Support household inventory and supply management

• Coordinate shopping and household errands as needed

Additional Support

• Run local errands and assist with miscellaneous projects

• Help maintain an organized, efficient home office environment

• Provide flexible support as priorities shift between household and business needs

Requirements

• Previous experience as a Personal Assistant, Executive Assistant, Family Assistant, or similar role preferred

• Strong organizational and time-management skills

• Excellent communication and follow-through

• Professional, trustworthy, and highly discreet

• Comfortable balancing household and administrative responsibilities

• Ability to work independently and anticipate needs

• Tech-savvy and comfortable learning new systems

• Valid driver's license and reliable transportation

• Ability to maintain confidentiality and sign a Non-Disclosure Agreement (NDA)

Ideal Candidate

The ideal candidate is:

• Highly organized and detail-oriented

• Professional, proactive, and resourceful

• Comfortable working in a casual yet professional environment

• Adaptable and able to shift priorities as needed

• Interested in supporting the growth of a new business venture

• Excited by the opportunity to contribute beyond traditional assistant responsibilities

An interest in startups, entrepreneurship, technology, or business development would be especially valuable. For the right candidate, there may be future opportunities for expanded responsibilities and a potential full-time role if the startup continues to grow successfully.

Additional Details

• Start Date: June 8, 2026

• Location: Rancho Santa Fe, CA

• Position Type: Part-time

• Compensation: Approximately $25–$30/hour DOE

• Household Style: Casual

• Live-in/Live-out: Live-out

• Relocation Assistance: Not provided

• Benefits: Not provided

• Cooking: No

• Laundry: Yes

• Shopping: Yes

• Driving/Errands: Yes

• Home Office Support: Yes

• General Home Management: Yes

Special Notes

• No pork is consumed in the household

• No known allergies

• Candidate will be required to sign a Non-Disclosure Agreement regarding confidential startup activities

• Advanced third-party background check required (paid by client)