Administrative Assistant I - Incoming Records

Administrative Assistant - Incoming Records

Oregon Charter Academy

12-month full-time, Classified

Mill City, Oregon

Oregon Charter Academy (ORCA) is a virtual public school serving students in grades K12 throughout the state. Teachers at ORCA are student-focused, adapting to meet students' educational needs through personalized learning using our high-quality curriculum and the teaching of 21st-century skills. ORCA is authorized by the Santiam Canyon School District and is governed by its own independent charter school board. The school has been in operation since 2005 and is accredited through Cognia, formerly AdvancED.

Position Responsibilities

Working primarily from the school's central office in Mill City, Oregon, the Administrative Assistant will be an integral part of the school and classified staff and report to the School Office Manager or another member of the Administrative team. The Administrative Assistant will support office operations and records management.

While not meant to be an exhaustive list, the Administrative Assistant will be responsible for the successful completion of the following tasks:

• Provide high-level support to school staff and be an integral part of the classified staff;
• Enter data into the online student information system;
• Send records requests to previous schools of enrolled students;
• Check in records as they come in;
• Create digital files as needed;
• Create kindergarten files;
• Yearly file maintenance; and
• Additional duties as assigned.

Position Requirements

• HS Diploma
• Strong technology, organization and time management skills
• Excellent communication skills, both oral and written
• High degree of flexibility and dependability
• Ability for minimal travel for, required All-Staff meetings, and other meetings or events
• Ability to work in the Mill City office and remotely at times
• Ability to work occasional evening hours, as needed

• Bachelor Degree
• School administrative assistant experience
• Skilled with Google Suite and Adobe PDF

Oregon Charter Academy offers a competitive hourly salary and benefits package for classified staff, including full OEBB, PERS and 403b retirement match potential.

Classified I Salary Schedule

How to Apply: Please be prepared with a letter of interest and a resume.

Oregon Charter Academy is committed to the principle of equal employment opportunity and seeks employees who reflect and support our mission-driven commitment to a diverse school community. For more information please visit

Oregon Charter Academy