Administrative Aide

Job Description

Job Description

Job Summary

We are seeking a detail-oriented Administrative Aide to support learning and training operations within the energy and utilities industry in Azusa, CA. This contract/temporary opportunity is ideal for an administrative professional who enjoys coordinating training activities, managing records, preparing reports, and supporting teams in a fast-paced, service-focused environment.

The Administrative Aide will play an important role in helping training programs run smoothly by supporting class setup, enrollments, attendance tracking, training materials, reporting, and onsite logistics. This is a great opportunity to work with collaborative teams, supportive leadership, and structured processes while contributing to employee learning and development initiatives.

Key Responsibilities

- Coordinate training administration activities, including class creation, enrollments, attendance tracking, completion records, and LMS updates.
- Generate, maintain, and analyze Excel reports to monitor training registrations, attendance, and completion status.
- Prepare training communications, emails, correspondence, and documentation using Outlook, Word, and other Microsoft Office tools.
- Organize, package, and distribute training materials, supplies, and classroom resources.
- Coordinate classroom and conference room logistics, including room setup, catering, meeting scheduling, and onsite support at various company locations.
- Maintain confidential records, order supplies, support new employee workspace setup, and assist with special projects as needed.

Compensation and Benefits

- Salary range: $45,000 to $46,000 per year.
- Job type: Contract/temporary.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
- transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
verify.uscis.gov/web/media/resourcesContents/E - Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

#1012

\nCompany Description

This company offers growth and a great group of people to work with.

Company Description

This company offers growth and a great group of people to work with.