Administrative Associate

Administrative AssociateThe Administrative Associate will perform diverse administrative duties for Right To Be's Team. Responsibilities include supporting the day to day business operations and ensuring successful execution of all organizational administrative processes. The Administrative Associate is an integral member of the Right To Be team and focuses on providing support to departments.This non-exempt part-time position offers a hybrid schedule of 15 hours per week, split into three 5-hour days. The schedule will be Tuesday- Thursday You will work on-site at our Brooklyn office a minimum of one day a week (either Tuesday or Wednesday) and the remaining days remotely. You may occasionally need to go to the office 2 days per week. Some travel is required. There are no supervisory responsibilities. This position reports to the Vice President of Finance and Operations.Responsibilities:Operations (Approximately 75% of the role)Responsible for general office duties, routing phone calls, data entry, and fulfilling miscellaneous external inquiries sent to the general organizational email.Update electronic files as neededUpdate tasks in AsanaReceive and forward (in person at our Brooklyn office location) correspondence, including scanning mail and checks, to appropriate staffCoordinate shipping of any equipment to/from office locationOrder office equipment for staff, create tracking systems and monitor against budgetsProcess and Scan all physical Checks/ donations, properly input them in Salesforce and track in the document retention folderEnsure and maintain a tidy, clean, and organized office environment.Provide administrative and capacity support to departments as neededPrepare and route contracts through docusign for signatureDraft, type, and proofread letters, memos, documents, presentations, and reportsBuild knowledge of organizational systems and provide troubleshooting support to staff. Including systems such as: Zoom, Slack, Asana, Hugo, Lastpass,May maintain and renewing platform licenses as neededRegularly update organizational calendars and internal wiki siteEnsuring all organizational docs have the appropriate logo and branding information includedArrange conference rooms, catering, presentation materials, and audio/visual setup as needed for meetings.Staff Travel:Book flights, hotels, trains and/or local transitSet Up Uber vouchers, and complete per diem formSubmit receipts to finance team in organized matter so they can charge clients for reimbursementCreate Dossier of important flight and lodging informationPerform other related duties as requested or as responsibilities dictate.Collaborate with VP of Finance & Operations to plan monthly Wellness activitiesCollaborate with Finance & Operations team to plan remote and in-person retreatsTraining Team Support (Approximately 20% of the role)Assist with special projects and research for new initiatives.Salesforce Training Plan UpdatesWeekly public training registration reportsSet up polls for public trainingsSupport with Public trainings with more than 100 Participants