Accounts Payable Analyst (Hybrid)

NOVA Engineering & Environmental is hiring an Accounts Payable Analyst for our Kennesaw, GA headquarters. This AP Analyst has the opportunity to work a hybrid schedule and will perform professional accounting and financial work that supports the Company’s accounting controls, vendor compliance, cash management, and overall financial integrity. This position independently reviews and analyzes accounts payable activity, vendor records, corporate credit card transactions, and supporting documentation to determine compliance with Generally Accepted Accounting Principles (GAAP), internal controls, contractual requirements, and Company policies. The role requires the exercise of discretion and independent judgment in evaluating transaction accuracy, identifying exceptions or risk issues, resolving complex vendor and employee payment matters, recommending corrective action, and escalating matters with potential financial or compliance impact. The Accounts Payable Analyst serves as a key resource to management, vendors, and field locations to help ensure accurate financial reporting, timely payment processing, vendor continuity, and prevention of business disruptions.

DUTIES & RESPONSIBILITIES:

• Independently review, analyze, and approve accounts payable entries for proper general ledger, department, project, and expense coding; required approvals; supporting documentation; invoice validity; and compliance with GAAP, internal controls, and Company policies.


• Exercise discretion and independent judgment to identify duplicate payments, coding inconsistencies, documentation deficiencies, vendor compliance issues, and other exceptions that may affect financial reporting, cost allocation, cash management, or vendor relationships.


• Review and analyze Corporate Credit Card transactions to determine business purpose, receipt validity, policy compliance, account coding accuracy, and appropriate treatment of exceptions; download bank transaction data and upload approved transactions into the ERP system.


• Investigate and resolve complex accounts payable, vendor, invoice, and Corporate Credit Card matters by evaluating available information, interpreting applicable policies and procedures, determining appropriate corrective action, and communicating recommendations to employees, vendors, field locations, and management.


• Maintain responsibility for the vendor master file, including evaluating new vendor setup requests, reviewing required tax and compliance documentation, determining whether vendor information is complete and appropriate for payment processing, and updating vendor master data in the ERP system.


• Obtain, review, and evaluate vendor documentation, including Forms W-9, subcontractor agreements, and Certificates of Insurance (COIs), to determine compliance with Company requirements and identify matters requiring follow-up, correction, or escalation.


• Monitor COI expirations and vendor compliance status on a monthly basis; coordinate with branch administrative assistants and field locations to obtain updated information and reduce business, payment, and project-related disruptions.


• Support month-end close activities related to accounts payable by analyzing outstanding liabilities, reviewing coding and accrual-related issues, identifying unusual or inconsistent transactions, and recommending adjustments or follow-up items to management.


• Recommend improvements to accounts payable processes, vendor compliance procedures, documentation standards, and internal controls to increase accuracy, efficiency, compliance, and consistency across the Company.


• Adhere to Company policies and procedures and comply with all applicable laws and regulations.


• Perform other duties as assigned.

ATTRIBUTES, SKILLS, COMPETENCIES AND QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field required; equivalent combination of advanced accounts payable, accounting, finance, or business operations experience may be considered.


• Minimum of 2+ years of full-cycle Accounts Payable experience with demonstrated knowledge of GAAP, internal controls, general ledger coding, vendor documentation, and accounting procedures required.


• Ability to analyze accounts payable transactions, evaluate documentation and coding issues, identify risk or compliance concerns, and exercise independent judgment in recommending appropriate resolution.


• Strong working knowledge of Excel, ERP systems, accounting systems, and general computer applications.


• High degree of accuracy, attention to detail, sound business judgment, and ability to manage confidential financial and vendor information.


• Ability to work independently, prioritize competing deadlines, resolve issues with limited supervision, and communicate effectively with vendors, employees, field locations, and management.


• Excellent customer service, problem-solving, and professional communication skills.


• Engineering industry experience preferred.


• Deltek/Vantagepoint experience preferred.


• Bank of America Works and/or other banking platform experience preferred.

BENEFITS & PERKS:

• Comprehensive group medical insurance, including health, dental and vision


• Opportunity for professional growth and advancement


• Certification reimbursement


• Paid time off


• Company–observed paid holidays


• Company paid life insurance for employee, spouse and children


• Company paid short term disability coverage


• Other supplemental benefit offerings including long-term disability, critical illness, accident and identity theft protection


• 401K retirement with company matching of 50% on the first 6% of employee contributions


• Wellness program with incentives


• Employee Assistance Program

NOVA is an Equal Opportunity Employer. All qualified candidates are encouraged to apply. NOVA does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, ancestry, marital status, veteran status or any other characteristic protected by law.

ABOUT NOVA:

Established in 1996, NOVA was originally founded to provide Environmental Consulting, Geotechnical Engineering, and Construction Materials Testing and Inspection services to the design and construction community, largely in the southeastern United States. Since our founding, NOVA has added additional service lines such as Facilities and Building Envelope, Forensics, Municipal and more. We are dedicated to providing a wide variety of projects and services with an emphasis on collaboration and safety. We offer a stimulating and inspiring work environment where our employees are recognized for their efforts and achievements and are mentored for professional growth.

Currently, NOVA employs 650+ personnel in 20 offices serving clients throughout the southeastern United States and beyond. Our firm has professional and administrative support staff that includes registered professional engineers, registered professional geologists, environmental scientists, registered roof observers, LEED accredited professionals, soil/foundation engineers, laboratory specialists, materials technicians, ICC-certified inspectors, NICET-certified technicians, and AWS-certified welding inspectors. NOVA’s facilities include AASHTO-accredited laboratories in soils, concrete, aggregate and hot-mix asphalt testing/inspection. We also have CCRL-inspected laboratories for concrete sampling, curing, and testing. NOVA will continue to expand its reach and reputation as a leader in the testing, inspection, and consulting fields with a strong legacy of quality and integrity by promoting our best internal resources and recruiting a diverse culture of valued and exceptional talent.