Sr. Executive Assistant

Job Description This position serves as the interface between assigned executive leaders and/or their teams and other departments as necessary. The role involves remaining up to date on company communications and distributing information as appropriate. Serves as gatekeeper and decision maker on relative priorities of meetings and appointments to ensure efficient and concise scheduling of the designated leader. Resolve scheduling conflicts as necessary. Receives, opens, and screens assigned senior executive/executive team member directed communication including office visitors, telephone calls, e‑mail messages, and incoming mail; determines those requiring priority attention and communicates on behalf of senior executive as necessary. Prepares outgoing mail, including certified mail and correspondence, e‑mail, fax, and overnight courier service; copies correspondence and other printed materials as necessary for record keeping. Organizes and maintains file systems, files correspondence, and other records to ensure files remain current, confidential, and secure in accordance with company standards. Processes approvals on behalf of designated leader including travel (working with travel vendor), Procurement Cards (using Chrome River system), Purchasing Requisitions (using PeopleSoft eProcurement system). Collaborates and provides assistance to the Board of Directors in preparation of Board meeting proceedings, arrangements, and related materials. Independently arranges and coordinates domestic and international travel (air, hotel, ground) schedules, itineraries, reservations, and subsequent expense support. Coordinates and schedules meetings using Outlook, reserves conference lines, conference rooms, and ensures conference room and equipment are prepared and in working order prior to meetings. Manages and publishes agenda. Directs building maintenance issues concerning HVAC and facilities. Coordinates early morning or evening access as necessary for repair/install work; communicates scheduled appointments with property management as required. Uses Service Now system to request computer and communication setup, changes, and equipment from the Information Technology department (requires tracking each ticket and following up with the next level assigned until ticket is closed); escalates issues when necessary. Troubleshoots office equipment malfunction. Serves as liaison between telecommunications and internal departments to resolve issues including phone lines, video Tandberg, fax and printers. Arranges for and ensures equipment maintenance is up to date. Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. Independently maintains and distributes monthly financial calendar and reminders. Completes monthly reconciliation of leader Procurement Card transactions. Confirms interview and new‑hire onboarding appointments for assigned leader. Assists with new‑hire documentation. Creates onboarding calendar. Provides confidential hire execution assistance. Coordinates logistics between search firm, candidate, and internal leaders. Oversees and organizes special projects, meetings (often large teams) or events internally and outside of the office. Coordinates marketing materials, food, venue, and logistics. Act as subject‑matter resource for junior‑level administration team members. Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies. Primary contact for visiting guests and team members. Greets visitors and directs them to appropriate area or contact. Orders supplies through appropriate vendors within designated budget. Orders catering for meetings. Handles special projects as assigned. Qualifications High degree of professional independence. Ability to maintain confidentiality. Strong communication skills. Independent problem analysis, critical thinking, and assessment. Skilled anticipation and expedited resolution. Decision‑making skills. Excellent planning and organizational skills. Self‑motivated individual who takes initiative. Attention to detail and high level of accuracy. Ability to multi‑task and work as a member of a team. Strong computer skills to include proficiency with Microsoft Excel, Word, PowerPoint, Visio, Outlook and the ability to learn other software programs as required. Ability to delegate work to others on team as needed. Education and/or Experience Bachelor’s degree and five or more years related experience and/or training; or equivalent combination of education and experience. Supervisory Responsibilities May oversee office support staff including Office Support Specialists and Receptionists. Location & Work Availability This position is Hybrid (four days in office, one day remote), based at our corporate headquarters in Raleigh, North Carolina. Periodic travel across the United States and Canada as business needs require. Benefits Summary We believe in supporting our Team Members and those they love through comprehensive health and wellness benefits. Learn more here: Company Overview Advance Auto Parts, Inc. is a leading automotive aftermarket parts provider that serves both professional installers and do‑it‑yourself customers. As of January 3 2026, Advance operated 4,305 stores primarily within the United States, with additional locations in Canada, Puerto Rico and the U.S. Virgin Islands. The Company also served 809 independently owned Carquest‑branded stores across these locations in addition to Mexico and various Caribbean islands. Additional information about Advance, including employment opportunities, customer services, and online shopping for parts, accessories and other offerings can be found at We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state, or local protected class. We comply with all applicable federal, state, and local laws. #J-18808-Ljbffr Advance Auto Parts