Executive Assistant, Life Sciences - Indianapolis Health

Overview Milliman’s Indianapolis Health practice is seeking an experienced Executive Assistant to provide high-impact administrative and operational support to our Life Science team leadership. This role is responsible for proactive calendar and inbox management, travel and expense coordination, meeting and event logistics, and day‑to‑day coordination that helps teams stay organized, responsive, and focused on client delivery. The ideal candidate is highly organized, service‑oriented, discreet, and comfortable working across multiple leaders, priorities, and systems. Responsibilities Partner with leaders and teammates to anticipate needs, handle sensitive information with discretion, and improve administrative workflows and communication Provide hands‑on calendar management for practice leadership, including scheduling internal and client meetings and proactively resolving calendaring conflicts Coordinate travel planning (individual and group), including itineraries, meeting logistics, and adjustments as plans change Prepare, submit, and track expenses; support invoice tracking and related administrative processes as needed Support onboarding and communications for new hires, including coordinating schedules, sharing key information, and helping connect new team members to resources Coordinate client and internal system onboarding and information collection (e.g., codes/budgets/hours, invoice tracking, monthly reporting) and help communicate project wins and updates Plan and coordinate team‑level meeting and event logistics (e.g., quarterly all‑staff, trainings, annual reviews), including invites, rooms, catering, materials consolidation, and post‑event distribution/feedback Provide administrative support for annual review scheduling, role review processes, and recurring leadership/team meetings (agendas/materials coordination as requested) Manage and triage leader communications, helping ensure priority requests are captured, routed, and addressed in a timely manner Qualifications Demonstrated experience supporting senior leaders, with strong judgment, discretion, and the ability to manage competing priorities Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and comfort learning internal systems (e.g., time/expense, invoicing, reporting) Familiarity and comfort interacting with AI systems Strong calendar management skills, including scheduling across time zones, coordinating with clients, and resolving conflicts proactively Experience coordinating travel and expenses, including complex itineraries and last‑minute changes Strong written and verbal communication skills; ability to draft clear messages, follow up effectively, and represent leaders professionally Organized and detail‑oriented, with strong follow‑through and the ability to manage multiple workstreams simultaneously Experience supporting meetings and events, including logistics (invites, rooms, catering) and coordination of materials Ability to work effectively with a wide range of stakeholders (leaders, project teams, clients, vendors) and to handle sensitive information with appropriate confidentiality Commitment to data privacy and confidentiality; sound judgment when handling sensitive business and personnel information Comfort adopting new tools and improving processes to increase efficiency and service quality Required Bachelor's degree Preferred Additional training or coursework in business administration or related field Prior experience supporting executives or partners in a professional services, consulting, or healthcare environment Experience coordinating practice‑level events (e.g., trainings, all‑staff meetings) and working with vendors/catering/venues Experience with expense systems, invoice tracking, and basic reporting; comfort working with budgets and timelines Demonstrated ability to work independently, anticipate needs, and communicate proactively in a hybrid/remote environment Basic knowledge of Gen AI tools, how to utilize AI to enhance productivity, and potential ethical considerations or concerns Sponsorship Statement Individual(s) must be legally authorized to work in the United States without the need for immigration support or sponsorship from Milliman now or in the future. Location Candidates hired into this role will be required to work in‑person in the Milliman office in Indianapolis, IN on a weekly basis, but flexible work arrangements will be considered. Benefits Medical, Dental and Vision - Coverage for employees, dependents, and domestic partners Employee Assistance Program (EAP) - Confidential support for personal and work‑related challenges 401(k) Plan - Includes a company matching program and profit‑sharing contributions Discretionary Bonus Program – Recognizing employee contributions Flexible Spending Accounts (FSA) - Pre‑tax savings for dependent care, transportation, and eligible medical expenses Paid Time Off (PTO) – Begins accruing on the first day of work. Full‑time employees accrue 15 days per year, and employees working less than full‑time accrue PTO on a prorated basis. Holidays - A minimum of 10 observed holidays per year Family Building Benefits including Adoption and fertility assistance Paid Parental Leave - Up to 12 weeks of paid leave for employees who meet eligibility criteria Life Insurance & AD&D - 100% of premiums covered by Milliman Short‑Term and Long‑Term Disability – Fully paid by Milliman Equal Opportunity All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran. #J-18808-Ljbffr Milliman