Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
$45k - $60k
Responsive Recruiter Opportunity St. Louis Wholesale Tire is a second-generation family-owned and operated nationwide wholesale tire distributor in a growth mode looking for motivated individuals with a solid understanding of basic business principles and a willingness...Work at officeFlexible hoursSt Louis Wholesale Tire
Saint Louis, MO3 days ago- ...Betty Jean Kerr People's Health Centers in St. Louis is seeking an Executive Assistant to enhance the efficiency of the executive office. The ideal candidate will manage complex calendars, coordinate travel, and prepare presentations while maintaining professionalism...Work at office
Betty Jean Kerr People's Health Centers
Saint Louis, MO4 days ago - ...organizational and time management skills with strong attention to detailStrong written and verbal communication skillsProficiency in Microsoft Office (Outlook, Excel, Teams, Zoom)Ability to anticipate needs, take initiative, and work independentlyStrong interpersonal skills with...Work at office
Ebs Recruiters
Saint Louis, MO1 day ago - Be the heartbeat of our office. At Mead O’Brien, we don’t just sell products—we solve problems. From valves and automation to steam and hot water systems, we support critical industries across the Midwest with smart solutions and exceptional service. The right person...Work at officeShift work
- ...administrative experience, preferably in public accounting, professional services, or legal environments Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Exceptional organizational and time management skills with the ability to prioritize...Work at officeRemote workFlexible hours
Conner Ash P.C.
Saint Louis, MO2 days ago - ...& Licensing Requirements: Education: High School Diploma or equivalent Experience: Previous experience in a medical office or hospital setting Benefits for a Better You: ~ Day one benefits package ~ Pension Plan & 401K...Work at office
St. Luke's Hospital (MO)
Saint Louis, MO4 days ago - ...management skills with a strong sense of urgencyStrong written and verbal communication abilitiesTech-savvy with proficiency in Microsoft Office tools like Outlook, Excel, Teams, Zoom, and moreWhat's in it for me?Best-in-class medical, vision, and dental insurance401k with...Work at officeFlexible hours
Experis
Saint Louis, MO2 days ago - ...organizational support to the Vice Presidents of Generating Demand and Finance of the Regional Nestlé Purina Latin America & the Caribbean Office and their management teams. No two days look the same - you'll coordinate projects, lead distribution of information, schedule and...Work at office
Phenom People
Saint Louis, MO5 days ago - ...Information The Pet Care business unit of Spectrum Brands is based in St. Louis, Missouri with distribution, manufacturing and sales offices throughout the US and globe. Owners of dogs, cats, birds, small animals, fish and reptiles rely on our brands for exceptional value...Work at office
Spectrum Brands
Saint Louis, MO1 day ago $35 - $53 per hour
...provide comprehensive administrative support to the VP, Head of Commercial Americas, Discovery Solutions and the Chief Commercial Officer, Discovery Solutions. In this role you will be a trusted partner, managing complex schedules, coordinating communications, and streamlining...Work at officeEMD Millipore
Saint Louis, MO3 days ago$80k
...as the administrator for the Ronald McDonald House Global’s RADAR database and the Board Resource site, and managing overall daily office operations in support of all House locations. Supervisory Responsibilities: Oversees interns and volunteers, as assigned. Basic qualifications...Work at officeLocal areaFlexible hoursRome Group
Saint Louis, MO3 days ago$22 - $24 per hour
...library events to include weekend and evening programs. Coordinate planning and execution of all library board meetings. Purchase office supplies, archival and cataloguing materials, and other items as needed in accordance with the library's budget and director's approval...Work at officeFull timeTemporary workWork visaMonday to FridayShift workAfternoon shiftUniversity of Missouri-Saint Louis
Saint Louis, MO3 days ago- ...Employer MatchingPaid Time Off (PTO) and Paid HolidaysCompetitive Base PayPaid Maternity LeaveEmployee DiscountsHours: Full Time Our offices are open Monday-Friday 8am-5pm. You may need to work a little earlier/later as needed.RequirementsHigh School Diploma or GED...Work at officeFull timePart timeSummer workMonday to Friday
Walker Surgical Center
Saint Louis, MO2 days ago - ...Employer MatchingPaid Time Off (PTO) and Paid HolidaysCompetitive Base PayPaid Maternity LeaveEmployee DiscountsHours:Full TimeOur offices are open Monday-Friday 8am-5pm. You may need to work a little earlier/later as needed.Requirements:High School Diploma or GED equivalentFavorable...Work at officeFull timePart timeSummer workMonday to Friday
Ophthalmology Associates
Saint Louis, MO1 day ago - ...family. About The Role The Executive Assistant plays a pivotal role in ensuring the smooth and efficient operation of the executive office by providing comprehensive administrative support. This position is responsible for managing complex calendars, coordinating travel...Work at office
Betty Jean Kerr People's Health Centers
Saint Louis, MO5 days ago - ...shows your point of entry into our team, as well as the growth and promotional opportunities available to you within our business office department: Patient Coordinator I -- Patient Coordinator II -- Business Office Supervisor -- Business Office ManagerThe Business Office...Work at officeFull timeRelocation packageMonday to FridayShift workWeekend work
Cardinal Points Imaging of the Carolinas
Saint Louis, MO3 days ago $50k
...organizational and time management skills Strong attention to detail and ability to manage multiple priorities Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Familiarity with project management tools (e.g., ClickUp, Asana, Trello, or similar)...Work at officeContract workTemporary workRemote workFlexible hoursFarfetched Studios LLC
Saint Louis, MO3 days ago$27.02 - $48.55 per hour
...purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted...Work at officeFull timePart timeH1bRemote workFlexible hours2 days per week3 days per weekCentene Corporation
Saint Louis, MO4 days ago$20 - $23 per hour
...Position Qualifications: ~2+ years of administrative experience in a healthcare setting is preferred. ~ Proficiency in Microsoft Office applications such as Excel, Word, and Outlook. ~ Great time management and ability to multi-task in a fast-paced environment....Work at officeMonday to FridayIvy Rehab
Saint Louis, MO14 hours ago$15.75 - $19.5 per hour
...CoordinatorSchweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical...Work at officeHourly payFull timeLocal areaMonday to FridayWeekend workWeekday workSchweiger Dermatology Group
Saint Louis, MO5 days ago- ...experience. Demonstrated customer service skills. Demonstrated written/verbal communication skills. Proficient in Microsoft Office. Ability to work cohesively and respectfully with a diverse work force and patient population. Ability to utilize critical...Work at office
Park Nicollet Methodist Hospital
Saint Louis, MO16 hours ago - ...relations, communications agencies, crisis management, or client‑services environments strongly preferred. Advanced mastery of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and tools like Zoom, Teams, Google Workspace; familiarity with PR/media monitoring...Work at officeFull timeRemote work
Aaronduncan
Saint Louis, MO1 day ago - ...weekend. Preferred experience in customer service, family support, technology skills such as Electronic Health Record (EHR), Microsoft Office applications (Outlook, Excel, Word).Job Summary: Clerk level role performing routine clerical work with clearly defined procedures...Work at officeHourly payPart timeMonday to FridayFlexible hoursShift workNight shiftWeekend workWeekday work
SSM Health
Saint Louis, MO5 days ago - ...Process donation requests, miscellaneous project expenses, and administrative approvals. Facilitate communication between departments, offices, and leadership teams. Perform office management functions including supply ordering, mail distribution, shipping coordination, and...Work at officeFor contractorsCasual workFlexible hours
LJC
Saint Louis, MO3 days ago $22 - $25 per hour
...confidential correspondence, budget and purchasing processes, and special projects that support effective school operations. Through strong office management, event coordination, technical proficiency, and professional communication, the Executive Assistant helps ensure...Work at officeHourly payFull timeTemporary workPart timeWork visaMonday to FridayShift workUniversity of Missouri-Saint Louis
Saint Louis, MO5 days ago$21.5 - $37.5 per hour
...administrative support to the ELT member(s) and/or Senior Leader(s), as assigned. This role also provides administrative and general office support to Old National Leaders and provides administrative support and assistance to other Old National staff as directed....Work at officeFull timeOld National Bank
Saint Louis, MO14 hours ago- ...the President’s schedule. Coordinate communications and correspondence. Ensure the smooth day-to-day operation of the President’s office. Interface with the Board of Directors and senior leadership team. Record and document meetings. Qualifications Strong organizational...Work at officeFull time
Christian Brothers College High School
Saint Louis, MO2 days ago - ...and logistics for client events, trade shows, and team off-sites Office & Administrative Operations Serve as a central point of contact... ...Technology, or a related field Experience with workflow automation tools such as Zapier, Power Automate, or similar Familiarity with...Work at officeShift work
K2J Marketing Partners LLC
Saint Louis, MO5 days ago - ...coordination while delivering excellent patient care in a fast-paced environment. Entry-level candidates will be trained. The center offers a comprehensive benefits package and opportunities for career advancement within the Business Office. #J-18808-Ljbffr Socket.devWork at officePart time3 days per week
- A specialized business tax consulting firm is looking for a Business Office Administrator / Executive Assistant to support the President, manage daily operations, and handle client communication. This role demands organizational skills and professionalism, with tasks including...Work at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
- front office administrator Saint Louis, MO
- remote secretary Saint Louis, MO
- law secretary Saint Louis, MO
- front office assistant Saint Louis, MO
- office secretary Saint Louis, MO
- dental front office assistant Saint Louis, MO
- secretary Saint Louis, MO
- administrative secretary Saint Louis, MO
- church secretary Saint Louis, MO
- building automation manager Saint Louis, MO