Administrative Personal Assistant

Overview

We are seeking a highly organized and proactive Office/Personal Assistant to provide comprehensive support to the President and other office staff. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role is essential in ensuring smooth operations and effective communication within the organization. A flexible schedule is essential for this position; afternoon availability is important.

Responsibilities

- Provide executive administrative support, including managing calendars and scheduling appointments.

- Manage incoming calls and emails with professionalism.

- Transcribe meeting notes and prepare documents as needed.

- Perform data entry tasks accurately and efficiently.

- Maintain organized digital filing systems for documents and records.

- Manage travel arrangements and itinerary.

- Assist in the preparation of reports and presentations using Microsoft and Google Suite.

- Exhibit excellent phone and written etiquette while handling calls and emails.

-Light bookkeeping

-Keep the office tidy.

-Run errands. Example: Pickup dry cleaning. Go to the store for supplies.

-Pick up children from school. After school childcare a couple days a week.

Qualifications

- Positive attitude required.

-Must speak proper English and have good common sense!

-Self-starter. Someone who tackles a task and organizes files, contacts, etc. without being asked.

- Strong organizational skills with the ability to prioritize tasks effectively.

- Proficiency in Microsoft Suite and Zoom.

- Excellent written and verbal communication skills. Must be able to work with numbers.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Strong attention to detail with a commitment to producing high-quality work.

• - Ability to work independently as well as collaboratively within a team environment. -Experience in the legal field, insurance industry or banking is a bonus!