Patient Access Assoc Front Office

Full-time Neurology Clinic

Your job is more than a job

Marrero, LA

The Patient Access Associate greet patients and guests in a courteous manner while initiating the scheduling or check-in process. They will obtain and verify accurate identification and demographical data for the patient's permanent medical record, which assists in accurate reimbursement, while recognizing and maintaining the confidentiality of all patient information. The Patient Access Associate is responsible for many types of interactions such as point-of-service face-to-face, as well as telephone, web enabled, and/or through an interpretative service related to completing the patient registration and admission process. They will improve patient satisfaction through consistently representing LCMC Health professionally and cross-training to support multiple functions across all patient and payer types. The Patient Access Associate interacts with patients, doctors, nurses, pharmacists, and other clinic and hospital personnel. They will demonstrate actions consistent with LCMC Health's "Expectations" as duties are performed on a daily basis.

General Duties

Completes the scheduling function, registration, messaging, and/or admissions process:

• Greets patients, guests and family members.
• Schedules patients for services with appropriate provider at appropriate locations and desired time when possible, ensuring accuracy and timeliness.
• Analyzes current patient information to determine if an account already exists so as not to duplicate records.
• Creates an account for all patients who call for services or who present for services, including walk-in, non-scheduled, and emergency services according to the registration policy.
• Registers patients by entering accurate demographic, financial class, insurance information; makes revisions to systems immediately as errors are recognized.
• Activates scheduled accounts that have been set-up for the patient according to the registration policy.
• Resolves work queue errors in an accurate and timely fashion.

Ensures all required forms are completed and other paperwork/documents are gathered and accurate:

• Requests and documents patient demographic, insurance, guarantor, Medicare Secondary Payor, and Primary Care Physician/Referring Physician information and validates against current system.
• Ensures patient/guarantor sign all applicable documentation, such as consents and financial assistance application.
• Scans ID's, insurance cards, orders, authorization information, etc. to patient's account once the information is validated for accuracy.
• Performs insurance verification tasks, including running automated eligibility response at point-of-service to ensure active coverage and completing notification of admission with insurance company within established timeframe.
• Completes messages for providers as needed using the In-Basket messaging system, ensures that all information contained in the message is accurate.
• Updates Electronic Medical Record with documentation to communicate any information related to the status of a patient account.

Performs financial analysis of each case and informs patient of financial responsibility:

• Identifies patient copayment and remind patient of collection process at time of visit. When applicable, will inform patient/guarantor of liability due, including prior balances and estimates for scheduled service.
• Attempts to collect payment at point of service for both copayments and residual payments.
• Provides patient information on LCMC's financial assistance programs and/or refers patients to financial counselors as needed.
• Maximizes point-of-service collection, meeting established registration collection goals.

Provide excellent customer service to all patients, guests and family members and internal and external team members/customers:

• Promotes a customer centered experience by performing all functions in a warm and courteous manner to patients, family members, providers, and all visitors of the organization.
• Answers incoming calls and warm transfers calls to appropriate areas.
• Provides directions to applicable areas of interest whether over the phone or in-person.
• Schedules and reschedules appointment for patients as needed.

Balances cash drawer daily and prepares cash long at the end of the shift when applicable:

• Balances cash drawer daily and accounts for shortages/overages/account posting errors.
• Makes debit/credit adjustments as necessary; forwards necessary backup documents to lead and/or general accounting for review.
• Makes department copies and reports unreconciled monies/deposits supervisor.
• Follows facility cash drawer policy as applicable.
• Completes and meets all job-related facility specific requirements of LCMC.

Education/Experience Qualifications

• Required: High School Diploma/GED or equivalent OR 2 years of work experience.

Skills & Abilities:

Minimum Required:

• Excellent customer service, interpersonal, and conflict resolution skills.
• Excellent oral and written communication skills; ability to work collaboratively with other departments and functional areas and effectively gather and disseminate information to a diverse range of people.
• Basic prioritization, time management, and organizational skills; ability to handle several tasks and interruptions in a positive manner.
• Excellent decision-making skills; sound judgment in handling/escalating difficult situations.
• Good analytical skills with a strong attention to detail.
• Proficiency in computers.

Work Shift: Days (United States of America)

LCMC Health is a community. Our people make health happen. While our NOLA roots run deep, our branches are the vessels that carry our mission of bringing the best possible care to every person and parish in Louisiana and beyond and put a little more heart and soul into healthcare along the way. Celebrating authenticity, originality, equity, inclusion and a little "come on in" attitude is the foundation of LCMC Health's culture of everyday extraordinary.

Your extras

• Deliver healthcare with heart.
• Give people a reason to smile.
• Put a little love in your work.
• Be honest and real, but with compassion.
• Bring some lagniappe into everything you do.
• Forget one-size-fits-all, think one-of-a-kind care.
• See opportunities, not problems it's all about perspective.
• Cheerlead ideas, differences, and each other.
• Love what makes you, you - because we do.

You are welcome here. LCMC Health is an equal opportunity employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Simple things make the difference.

1. To get started, take your time to fully and accurately complete the application for employment. Incomplete applications get bogged down and are often eliminated due to missing information.

2. To ensure quality care and service, we may use information on your application to verify your previous employment and background.

3. To keep our career applications up-to-date, applications are inactive after 6 months and, therefore, require a new application for employment to be completed.

4. To expedite the hiring process, proof of citizenship or immigration status will be required to verify your lawful right to work in the United States.