Administrative Assistant

Harvey W. Watt & Company, Inc. is a successful privately held company that is more than 60 years old. While small, we are a premier player in commercial airline pilot disability management and product development and marketing. We provide management services and/or products to over 50,000 pilots flying for every major airline and many regional airlines. We understand the important link between employee, customer and vendor needs and satisfaction. As a result, we’ve built a unique work experience for our employees who value satisfying work relationships. Job Summary The Administrative Assistant , under general supervision of the Office Manager is responsible for the execution of complex administrative, secretarial, and staff support functions while working in a fast-paced work environment requiring excellent composure and flexibility. Key Functions and Responsibilities Provide clerical support including matching incoming mail/faxes to claim files Utilize available resources to enable successful tasks performance Responsible for processing Invoices and FAA file request Ordering Office Supplies (conduct a quantity check of office supplies once every two weeks) Distributes mail; maintains and organizes area calendar and schedule File documents, expense reports, and log mail Perform postal runs and pharmacy run requests Aeromedical Services Closure Emails ExpressJet – Team Meeting Agenda Keep Minutes for every team meeting and send email correspondence to staff after each meeting Assist Office Manager with Open Enrollments Assist with special projects upon request by Office Manager Answer calls and route to appropriate area Other duties as assigned Necessary Knowledge and Skills Problem analysis and assessment Judgment and problem solving Decision making Planning and organization Work and time management Attention to detail and high level of accuracy Delegation of authority and responsibility Information gathering and monitoring Initiative Integrity Teamwork and collaboration Education and Experience Business degree or equivalent High school diploma with a number of years administrative and supervisory experience Knowledge of accounting, data and administrative management practices and procedures Knowledge of clerical practices and procedures Knowledge of human resources management practices and procedures Knowledge of business and management principles Confidentiality Discern confidential information vs. non-confidential with internal and external contacts. Maintain company confidentiality internally and externally. #J-18808-Ljbffr HARVEY W WATT & CO