Executive Assistant

Overview Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers. Brown & Brown is seeking an Executive Assistant to join our growing team in Portland, OR. The Executive Assistant is responsible for enhancing executive effectiveness by providing information management support and representing executives to others. The Executive Assistant provides support in the areas of executive business operations and personal business matters daily. The Executive Assistant must use discretionary judgement and troubleshoot frequently. Responsibilities Serve as the primary point of contact between leadership, sales teams, customers, carriers, vendors, and internal stakeholders Manage executive calendars, travel agendas, meetings, and communications Create presentations, reports, and business correspondence with a high degree of autonomy Coordinate customer, sales, and internal events, including logistics, vendor management, catering, travel, registrations, employee engagement activities, recognition programs, and special events Provide administrative and operational support to leadership and sales teams by tracking projects, milestones, certifications, licenses, expenses, budgets, and other business priorities Prepare and analyze reports, presentations, expense documentation, and financial records while maintaining strict confidentiality and accuracy Manage office hospitality, event supplies, gifts, and employee appreciation initiatives, ensuring efficient operations and positive team engagement Collaborate with vendors, facilities, security, and external partners to ensure seamless execution of meetings, events, and business activities Independently manage multiple priorities, special projects, and communications while exercising sound judgment and maintaining exceptional organizational standards Qualifications Licenses & Certifications: Obtain insurance license(s) when required by leadership Licenses & Certifications: Acceptable results of a Motor Vehicle Record report at the time of hire and periodically thereafter, and maintenance of minimum acceptable insurance coverages are a requirement of this position 3 or more years of experience as an Executive Assistant preferred Basic understanding of insurance and business terminology Fluent with Microsoft Windows, Office 365, Word, and Excel AMS360 experience or willingness to learn software program at accelerated pace Exceptional telephone demeanor Excellent customer service and interpersonal skills Professional and courteous demeanor Maintain a high level of confidentiality Benefits We go beyond standard benefits, focusing on the total well-being of our teammates, including: Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance; Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement; Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services; Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more. Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations. #J-18808-Ljbffr 001 Brown & Brown, Inc