Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a manufacturing organization in Uniondale, New York on a Contract to Permanent basis. This position focuses on maintaining accurate receivables activity, supporting timely invoicing, and helping ensure steady cash flow through consistent follow-up and account review. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work effectively with internal teams and customers.

Responsibilities:

• Manage day-to-day accounts receivable activity, including recording customer payments and maintaining accurate account balances.

• Prepare and issue invoices while verifying billing details for completeness, accuracy, and alignment with company records.

• Follow up with customers regarding outstanding balances and drive collection efforts in a timely and thorough manner.

• Reconcile customer accounts, investigate payment discrepancies, and resolve issues that affect aging or cash application.

• Monitor receivables aging reports and escalate delinquent accounts when additional action is needed.

• Collaborate with accounting and operational partners to address billing questions and improve payment turnaround.

• Maintain organized documentation for invoices, correspondence, and collection activity to support audit readiness.

• Support accounting software processes and assist with system-related receivables tasks when needed.

• Experience handling accounts receivable processes in a detail-oriented business environment.
• Working knowledge of billing operations, payment posting, and account reconciliation.
• Proven ability to manage collections and communicate effectively with customers about past-due balances.
• Familiarity with accounting software systems and confidence navigating financial records electronically.
• Strong attention to detail with the ability to identify errors, inconsistencies, and missing information.
• Solid organizational and time-management skills with the ability to prioritize multiple deadlines.
• Effective written and verbal communication skills for partnering with internal teams and external contacts.