Human Resources Operations Coordinator

Job Description

Job Summary

The HR Operations Coordinator provides administrative and operational support for staff hiring, onboarding, and general HR functions. This role facilitates orientation sessions, manages personnel files, coordinates service awards, and supports budget tracking and invoice processing. It serves as a key point of contact for HR inquiries and contributes to a smooth and compliant HR experience for employees.

Essential Functions (Responsibilities)

• Facilitates orientation sessions for new employees.
• Coordinates staff hiring processes, including job postings, background checks, and offer letters.
• Supervises and schedules student workers assigned to the HR front desk.
• Assists with budget tracking and invoice processing in collaboration with Finance.
• Maintains and organizes personnel files in accordance with university policy.
• Manages the service awards program and coordinates recognition events.
• Monitors and responds to inquiries in the HR email inbox.
• Evaluate and recommend improvements to onboarding and orientation processes to enhance employee experience and operational efficiency.
• Lead initiatives to digitize and streamline personnel file management in alignment with data governance policies
• Advise departments on compliance with employment regulations and internal procedures
• Collaborate with HRIS to optimize system workflows for staff onboarding
• Provide input on system enhancements and participate in testing and implementation of new HR technologies
• Supports general HR operations and provide administrative assistance as needed.
• Performs related responsibilities as required or assigned.

Required Qualifications

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Suite.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency with HRIS systems and Microsoft Office Suite.
• Ability to maintain confidentiality and handle sensitive information.

Equivalent Education and Experience:

• Bachelor's degree in human resources, business administration, or related field.
• 3 - 5 years of experience in human resources, student employment, or student services.

Preferred Qualifications

• Master's degree in human resources, business administration, or related field
• Experience with Oracle HRIS system.

Special Job Dimensions

This position is primarily office-based with minimal physical demands, involving regular computer use and administrative tasks. Occasional extended hours may be required during peak hiring or event periods. Confidentiality is essential due to the handling of personnel records and sensitive HR communications.

Disclaimer:

The essential job functions and associated qualifications contained in this document describe the general nature and level of the work performed. They are not intended to represent an exhaustive listing or be inclusive of all aspects of the job. The tasks and procedures involved in the performance of the essential job functions may vary from day-to-day. Major changes in areas of responsibility may occur, as directed by management, and will require revision of this job description.

About Us

The University of Tulsa is a student-centered research university that cultivates interconnected learning experiences to explore complex ideas and create new knowledge in a spirit of free inquiry. Guided by our commitment to service and inclusion, we prepare individuals to make meaningful contributions to our campus, our community, and our world.

The University endeavors to create and nurture an informed and inclusive environment in its workplace and educational programs. Affirmative action and equal employment opportunity are integral parts of the University not just because they are legally mandated, but because we recognize that the present and future strength of the university is based primarily on people and their skills, experience, and potential. The University does not discriminate in access to, or treatment or employment in, its programs and activities on the basis of race, color, age, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, veteran status, disability, genetic information, ancestry, or marital status. The University seeks to recruit, select, and promote students, faculty, and all other employees on the basis of individual merit.