Secretary V

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama’s Psychology department is seeking to hire a Secretary V. Essential Functions These are the job duties required of the position. Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC. Maintains departmental budget and financial records. Maintains files and prepares reports on faculty searches and ensures proper procedures are followed. Assists in preparing faculty promotion/tenure packets and leave requests. Takes minutes at meetings and prepares for final distribution. Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students. Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner. Utilizes the Banner Finance and Student Records Systems to access departmental and student information. Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed. Makes travel arrangements and prepares travel reimbursement forms. Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed. Makes arrangements for meetings to include scheduling space, time and place. Greets and routes visitors. Opens and distributes mail for the department. Supervises student assistants to include assigning duties, checking work, and approving timesheets. Ensures confidentiality of all records. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Posting Information Number of Vacancies 1 Job Open Date 08/26/2026 Open Until Filled Yes Working Days Monday - Friday Working Hours 7:30 a.m. - 4:30 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular Supplemental Questions * Are you at least 18 years of age? Yes No * Do you have a legal right to work in the United States? Yes No * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status? Yes No * What is the highest level of education you have completed? Less than High School High School Diploma or equivalent Associates Degree Bachelors Degree (or will obtain within 6 months) Masters Degree (or will obtain within 6 months) Terminal Degree (or will obtain within 6 months) * How many years of related experience do you have? Less than 1 year Between 1 - 3 years Between 3 - 5 years Between 5 - 7 years More than 7 years * How did you hear about this position? USA website LinkedIn Zip Recruiter Indeed HigherEd Jobs Alabama Career Center / Alabama Works Facebook Word of mouth Other Required Documents Resume Cover Letter Optional Documents Resume Cover Letter The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO. EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity. Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: . You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688. #J-18808-Ljbffr University of South Alabama