Administrative Assistant

Job Description

Job Description

POSITION DESCRIPTION

Position:                     Administrative Assistant

Department:                Office of Hispanic Ministry

Reports To:                 Director

Classification:             Non-Exempt

General Description

The Secretary handles all day-to-day operations, including clerical/administrative tasks and assists in the coordination of all programs for the Office of the Hispanic Apostolate.

Specific Duties/Responsibilities

The following specific responsibilities are representative of the duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.

• Handles all communications and correspondence (phone calls, letters, emails, mass mailings, etc.) in and out of the office
• Organizes and maintains filing system of the Office of the Hispanic Ministry
• Composes and types routine correspondence for the Director of Hispanic Ministry
• Maintains relationships with parishes and Archdiocesan offices
• Collaborates with the Director of Hispanic Ministry in planning and developing of pastoral activities for the parishes and apostolic movements
• Collaborates with the Director in the development of the different programs of the Archdiocesan Institute of Pastoral Formation
• Gathers and updates data on the pastoral life of the different parishes within Hispanic ministry, as well as the different apostolic movements ministering to the Hispanics
• Works closely with the Director of Hispanic Ministry to execute all events needed to achieve the goals of the Office of the Hispanic Ministry
• Maintains administrative efficiency in the office
• Other duties as assigned.

Qualifications/Skills

• Fidelity to the teaching of the Catholic Magisterium
• Commitment to representing the Catholic Church and the Archdiocese of Newark in a professional manner at all times
• Strong administrative efficiency, detail-oriented, and ability to multi-task
• Ability to organize programs and events
• Commitment to maintain confidentiality
• Strong and dynamic interpersonal skills
• Bilingual (English and Spanish)
• Excellent communication skills
• Ability to take direction
• Good computer literacy/aptitude
• Good organizational skills
• Awareness and sensitivity to cultural diversity
• Positive individual with a vision for ministry

Education and/or Experience (Preferred)

• College Degree
• Strong working knowledge of the Catholic faith
• Experience in church ministry and/or service to the Church
• Experience working in a church setting preferred

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Rev. 03/2026