Billing Specialist

Seneca Resources is hiring INTERNALLY for a new Billing Specialist to join our back-office team in Atlanta, GA! In this role, the Billing Specialist will be responsible for executing the day‑to‑day billing process for a staffing organization, ensuring that client invoices are accurate, timely, complete, and compliant with contractual requirements. The Billing Specialist is expected to independently manage assigned clients, identify billing issues before invoices are released, and proactively communicate issues and potential revenue‑impacting risks to management. The ideal candidate has strong staffing‑industry billing experience, excellent attention to detail, strong analytical skills, and the ability to manage a high‑volume billing environment while meeting established deadlines and service‑level expectations. Key Responsibilities: Billing Operations Manage the complete billing cycle for assigned staffing clients and accounts. Prepare, review, and issue weekly, biweekly, monthly, and/or milestone‑based invoices. Validate timesheets, billable hours, pay rates, bill rates, expenses, overtime, markups, fees, and other billing components before invoicing. Ensure invoices are generated in accordance with client contracts, statements of work, purchase orders, and established billing requirements. Review billing reports for accuracy, completeness, and unusual variances. Process invoice adjustments, credits, rebills, and corrections as needed. Ensure billing is completed within established billing deadlines and service‑level agreements. Monitor unbilled revenue and outstanding billing items to prevent revenue delays. Approve new starts, terminations, rate changes, and other change requests that impact billing. Maintain accurate billing documentation for assigned clients. Research and resolve invoice discrepancies, rejected invoices, short payments, duplicate invoices, and client billing disputes. Escalate unresolved or high‑risk billing issues to the Billing Manager or Finance leadership. Maintain clear documentation of billing disputes and resolution status. Assist management with month‑end and year‑end billing reporting. Support revenue reporting and reconciliation activities. Identify opportunities to improve billing accuracy, efficiency, and cash flow. Process Improvement Identify opportunities to streamline and automate billing processes. Participate in process improvement initiatives across Finance. Help train Billing Specialists and provide guidance on complex billing issues. Serve as a subject‑matter resource for staffing billing processes. Performance Expectations Meet established billing deadlines and service‑level agreements. Maintain a high level of invoice accuracy. Minimize billing errors, rejected invoices, credits, and rebills. Proactively identify and resolve billing issues before they impact revenue or collections. Maintain organized and complete billing documentation. Demonstrate ownership of assigned clients and billing responsibilities. Communicate issues promptly and elevate appropriately. Provide responsive and professional internal and external customer service. Contribute to continuous improvement of the billing function. Required Qualifications: 3–5+ years of billing, accounts receivable, or accounting experience. Staffing industry billing experience strongly preferred. Bullhorn experience strongly preferred. Experience working with high‑volume, multi‑client billing environments. Strong understanding of invoicing, billing adjustments, credits, and reconciliations. Strong attention to detail and organizational skills. Ability to independently prioritize multiple deadlines. Ability to work effectively with Finance, Sales, Recruiting, Payroll, and clients. Seneca Resources: We are a client‑focused provider of Information Technology consulting services and workforce solutions for government and commercial organizations across the United States. Our success is driven by a strong corporate culture that values collaboration, professional growth, and career development. We offer engaging work, competitive compensation, ongoing training, and opportunities for advancement. We are an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. #J-18808-Ljbffr Seneca Resources