Executive Assistant to the CEO of a Luxury Construction Management Company in Midtown

Executive Assistant

Our client, a luxury construction management company is looking to hire a polished and experienced Executive Assistant to provide high-level administrative and strategic support to the CEO in midtown. The successful candidate will have 7+ years of experience supporting C-suite executives, ideally within a $300M$1B organization. This person should thrive in a fast-paced environment, remain composed under pressure, and demonstrate exceptional professionalism, discretion, and executive presence. The ability to anticipate needs, manage complex schedules, juggle competing priorities, and serve as a trusted right hand to the CEO will be key. Candidates should be highly organized, proactive, detail-oriented, and comfortable interacting with senior executives, board members, and external stakeholders. This is an exciting opportunity for someone looking to make a meaningful impact within a growing, operationally complex organization. This role is 5x days a week in-office.

Responsibilities:

• Manage the CEO's calendar, priorities, and scheduling across multiple time zones
• Coordinate domestic and international travel arrangements, including flights, accommodations, meetings, and other logistics
• Prepare presentations, reports, briefing materials, and other documents for executive and board meetings
• Serve as a liaison between the CEO, executive team, board members, and external stakeholders
• Track key initiatives and projects, ensuring deliverables are completed accurately and on time
• Handle confidential and sensitive information with the highest level of professionalism and discretion
• Represent the CEO's office with polished communication, professionalism, and executive presence
• Oversee administrative tasks, including expense reports, correspondence, and document organization
• Proactively anticipate the CEO's needs, manage changing priorities, and ensure seamless day-to-day operations
• Assist with special projects and other reasonably related duties as needed

Qualifications:

• 7+ years of experience supporting C-suite executives
• Experience supporting executives within a $300M$1B organization preferred
• Bachelor's degree in Business Administration, Communications, or a related field preferred
• Experience within a multi-state or operationally complex industry, such as construction, real estate, or manufacturing, strongly preferred
• Proficient in Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint
• Experience with collaboration tools such as Microsoft Teams, Zoom, and Slack
• Strong organizational skills and exceptional attention to detail
• Excellent verbal, written, and interpersonal communication skills
• Ability to juggle multiple and changing priorities in a fast-paced environment
• Confident and composed under pressure with strong problem-solving skills
• Resourceful and proactive approach with the ability to anticipate needs and stay several steps ahead
• High level of integrity, confidentiality, and sound judgment
• Polished, professional demeanor with strong executive presence
• Ability to interact confidently with senior leadership, board members, and external stakeholders
• Strong follow-through and ability to manage projects and deadlines independently

Salary: $140-160K on a base + Discretionary Bonus + Benefits

Hours: 8:30/9am-5:30-6pm. This role is 5x days week in-office