Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys keeping workstreams organized, communicating effectively with staff and customers, and ensuring administrative tasks are completed accurately and on time. The position offers the opportunity to contribute across scheduling, documentation, office coordination, and financial support activities while handling sensitive information with discretion.

Responsibilities:
• Coordinate schedules for managers and team members, arranging meetings, appointments, and related logistics to keep daily operations running smoothly.
• Create, update, and organize business records, reports, and correspondence while maintaining accurate filing systems in both digital and paper formats.
• Perform routine office support tasks such as data entry, document scanning, filing, and record tracking with a strong focus on accuracy and timeliness.
• Monitor office supply levels, help arrange equipment needs, and support the overall readiness of the workplace for employees and visitors.
• Serve as a reliable point of contact for incoming calls and general inquiries, delivering courteous service to internal teams and external customers.
• Review and process administrative documents, including invoices and expense submissions, and provide support for payables and receivables activities when needed.
• Assist with employee-related administrative tasks such as onboarding documentation and the upkeep of personnel records in accordance with company standards.
• Help plan and organize internal meetings, team events, and occasional travel arrangements, ensuring details are communicated and completed effectively.
• Handle confidential business and employee information responsibly while supporting additional administrative assignments and special projects as priorities evolve.• At least 2 years of experience in an administrative assistant, office support, or similar clerical position.
• Demonstrated ability to manage multiple tasks, maintain organized records, and meet deadlines in a fast-paced office environment.
• Experience with answering inbound calls and providing attentive front-desk or receptionist-style support.
• Strong data entry skills with careful attention to detail and a high level of accuracy.
• Proficiency with standard office software and general administrative tools used for scheduling, documentation, and communication.
• Effective written and verbal communication skills, with the ability to interact effectively with staff, customers, and vendors.
• Ability to handle sensitive information with discretion and maintain confidentiality in daily work.