Administrative Assistant

Job Description

Job Description

Administrative Assistant - Contract to Hire

• Accurately input daily sales orders, invoices, customer records, and product data into internal databases, Excel, or CRM platforms (C4C – SAP Cloud for Customer).
• Compare incoming sales figures, purchase orders, and receipts against source documents to spot and fix discrepancies.
• Update existing customer profiles, contact details, pricing tiers, and inventory/sales statuses.
• Identify, troubleshoot, and resolve duplicate entries, missing information, or garbled data points.
• Collaborate with sales representatives and account managers to clarify order details, track performance metrics, and pull basic sales summary reports.
• Answer phone calls, direct inquiries, and assist clients or vendors with basic sales and account questions
• Generate routine weekly or monthly sales reports, spreadsheets, and presentation decks using Excel or PowerPoint
• Maintain office supplies, coordinate internal meetings, and support general administrative workflows
• Handle sensitive financial and customer information securely in line with company data policies.
• Other duties as assigned.

• High school diploma or equivalent; associate's degree or higher preferred.
• 1+ years of experience in data entry, sales support, or administrative operations.
• Familiarity with ERP systems, CRM software (such as Salesforce or Zoho), or order-processing tools.
• Strong working knowledge of Microsoft Office Suite (Excel, Word, Outlook) spreadsheets, basic formulas, sorting/tracking).
• Fast, rhythmic typing speed (typically 40–60+ WPM) with a high degree of precision and low error rate.
• Exceptional attention to detail, strong time-management skills, organizational ability, and clear written/verbal communication.