Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations

Senior Administrative Assistant (Administrative Support Assistant III) - AI Foundations Capital One is looking for an exceptionally bright, multitasking, and self‑motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast‑paced tech‑savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem‑solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well‑run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives’ complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof‑reading with impeccable grammar and composition. Responsibilities Managing daily calendars for multiple executives, demonstrating flexibility and problem‑solving abilities to adjust or prioritize schedules based on last‑minute changes Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems Drive key team activities and events (such as all‑hands meeting, team meetings, conferences, ordering supplies and social events) Prepare professional business communication documents including memos, letters, and emails Build and maintain good business relationships with executives and administrative staff across the organizations Participation in general administrative duties (copying), distributing mail, ad‑hoc projects, committees and/or group events Promote a fun and team‑oriented work environment Basic Qualifications High School Diploma, GED or equivalent certification At least 2 years of Administrative experience At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite Preferred Qualifications Associates Degree At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast‑paced environment At least 3+ years of calendar management supporting multiple executives At least 1+ year of meeting and event planning experience Experience setting up video conference and Zoom/Skype technology for meeting user Experience planning ahead and managing time effectively Excellent written and verbal communications Excellent organizational skills New York, NY: $88,200 - $100,700 for Admin Support Assistant III. Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well‑being. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non‑discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug‑free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries. #J-18808-Ljbffr Capital One National Association