Administrative Coordinator

Administrative Coordinator

Banner Associates is seeking an administrative coordinator to support a wide range of administrative needs across human resources and operations. This is a full-time, non-exempt position with a flexible schedule of 30-40 hours per week. Core hours are Monday-Thursday, 9:00 a.m.-3:00 p.m. and Friday, 8:00 a.m.-12:00 p.m., with additional hours scheduled around business needs and the selected candidate's availability.

This role includes office coordination, employee support, internal communication, project administration, and day-to-day follow-through that helps the team stay organized and moving forward. The right person will enjoy variety, support both people and projects, stay organized through shifting priorities, notice what needs to be done, and take pride in helping employees, clients, vendors, and visitors feel welcomed and supported.

What you'll do:

• Provide administrative support across human resources and operations.
• Coordinate employee events, meetings, training sessions, onboarding activities, internal communications, and other employee-focused initiatives.
• Provide administrative HR support, including recruiting coordination, benefits-related documentation, HR records, and other routine HR processes, while maintaining confidentiality and sound judgment.
• Greet visitors, clients, and vendors in a professional and friendly manner and assist them as needed.
• Keep office supplies, conference rooms, and shared office areas organized, stocked, and prepared for employees, clients, and visitors.
• Support project administration by preparing, formatting, organizing, and distributing project documents and related materials.
• Assist project teams with project information, meeting notes, data entry, closeout documentation, and other project support as needed.
• Jump in on special projects and day-to-day needs that help the team work efficiently and serve clients well.

What you bring:

• High school diploma or equivalent required.
• Associate degree in business, administrative support, human resources, or a related field preferred.
• Prior experience in administrative support, office coordination, project administration, or HR support preferred.
• Experience in a professional services, engineering, architecture, construction, or consulting environment is helpful, but not required.
• Strong attention to detail, organization, accuracy, and follow-through.
• Ability to manage multiple tasks, shift priorities, and keep things moving.
• Strong communication skills and a helpful, professional approach with employees, clients, visitors, and vendors.
• Comfort using Microsoft Word, Excel, Outlook, and PowerPoint.
• Willingness to learn company software systems and internal processes.
• Dependable, flexible, proactive, and willing to help where needed.
• Valid driver's license and ability to run local business-related errands as needed.

Our culture and values:

At Banner Associates, our culture is grounded in shared values that guide how we work, lead, and grow together.

Culture of improvement:

We believe growth comes from being open to learning, challenging ourselves, and stepping outside our comfort zones. We continuously seek ways to improve both personally and professionally because growth drives progress and better outcomes.

Reliable:

Reliability means being dependable, accountable, and trustworthy. When we commit to something, we follow through. Trust is the foundation of strong relationships with clients, coworkers, and partners.

People focused:

We put people first because strong relationships drive strong results. We listen, communicate clearly, and create an environment built on respect, collaboration, and support.

Passionate with an encouraging attitude:

We bring energy and purpose to our work. We support one another, stay positive through challenges, and create a culture where people thrive and great work happens.

We value innovation, collaboration, and forward thinking, and we empower our team members to make meaningful contributions, improve how we get work done, and create real impact for our clients and communities. Banner isn't the average engineering firm. Prairie Business Magazine has named us one of the top 50 best places to work for six consecutive years, and we aren't slowing down.

We offer a great work environment, competitive pay, excellent benefits, a company-matched retirement plan, performance bonuses, flexible scheduling, and opportunities for professional development. Employees also have opportunities for paid volunteer time in the communities we serve.

Equal opportunity employer:

Banner Associates provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to participate in the application process and perform essential job functions.

To request an accommodation during the application process, please contact:

Shawna Witt

Director of Human Resources

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Banner Associates, Inc.

409 22nd Ave S.

Brookings, SD 57006