Payroll & Accounts Payable Specialist

Payroll Administrator / Payables Administrator

The Payroll Administrator / Payables Administrator manages end-to-end payroll and accounts payable processes for a mid- to large-sized employee population in an on-site environment. This role oversees weekly and bi-weekly payroll for approximately 140 employees, including union and non-union staff, ensuring accurate and timely payments, proper handling of benefits and deductions, and compliance with statutory requirements. The position also supports accounts payable activities across a portfolio of properties, including invoice processing, arrears monitoring, and reporting, with opportunities for the role to transition from temporary to permanent employment based on performance and fit.

Responsibilities

• Administer day-to-day ADP payroll operations for approximately 140 employees, including union and non-union staff, ensuring accurate and timely weekly and bi-weekly payroll processing.
• Run and review ADP Workforce Now reports to confirm all time data, including time off, overtime, and pre-paid vacation, is entered, submitted, and approved prior to payroll cutoffs.
• Collaborate with employees, managers, and client contacts to ensure timely and accurate time reporting, and troubleshoot time reporting issues as they arise.
• Work in coordination with the ADP payroll team, Operations, Union Administration teams, and client stakeholders on matters such as absences, disability leaves, and returns to work.
• Ensure accurate synchronization and administration of benefits, union dues, and other payroll-related matters for Union Local 94 and Local 32BJ employees, maintaining high levels of detail, accuracy, and speed.
• Onboard new employees into ADP Workforce Now, ensuring correct setup of payroll, benefits, and deductions.
• Code and process invoices through the NEXUS payable system, ensuring proper approvals and accurate entry.
• Review and understand purchase orders and assist with funding draws to support property and operational needs.
• Monitor arrears across assigned accounts, initiate and manage collection efforts, and maintain accurate records of collection activities.
• Prepare detailed arrears reports for clients and participate in monthly client calls to review and discuss outstanding items and collection status.
• Interpret and explain time reporting policies and procedures to employees and managers, providing guidance and clarification as needed.
• Seek policy and procedural clarifications from appropriate internal or external sources to ensure compliant and consistent payroll and payables practices.
• Support payroll tax, union benefits, and union payroll requirements, ensuring proper setup, calculation, and reporting.
• Assist with coding and processing Workers' Compensation filings, FMLA, short-term and long-term disability, 401(k), pension deductions, and union dues and filings.
• Perform accounts payable and receivable processing and work order processing as needed to support the accounting function.

Essential Skills

• 2-5 years of experience in payroll administration and accounts payable in a mid- to large-company environment.
• Proven experience processing weekly and bi-weekly payroll for a sizable employee population, including union and non-union staff.
• Hands-on experience with ADP Workforce Now for payroll processing, reporting, and employee onboarding.
• Experience working with union payroll, union benefits, and union dues administration, specifically for Local 32BJ and Local 94.
• Strong proficiency with Workday for HR and payroll-related processes.
• Experience using Yardi for accounting and property-related financial operations.

Work Environment

This is a fully on-site, in-office position, working five days per week in a professional office setting that supports payroll and accounting services for a portfolio of properties. The role involves frequent use of ADP Workforce Now, Workday, Yardi, NEXUS, Excel, and Word, with regular collaboration across operations, accounting, HR, and union administration teams. The environment is fast-paced and deadline-driven, particularly around weekly and bi-weekly payroll cutoffs and monthly client reporting cycles. Professional business attire is expected, and the culture emphasizes accuracy, responsiveness, clear communication, and strong teamwork. The position is structured as a temp-to-perm opportunity, offering the potential to transition into a full-time role based on performance and organizational needs.

Job Type & Location

This is a Contract position based out of New York, NY.

Pay and Benefits

The pay range for this position is $31.00 - $31.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New York,NY.

Application Deadline

This position is anticipated to close on Sep 10, 2026.