Administrative Coordinator

Administrative Coordinator

Position provides general administrative support to the Scientific Director of the Smilow Center for Precision Therapeutics, as well as the Co-Director and the Program Manager of the Orphan Disease Center. These duties include calendar and travel scheduling/ reimbursement management, assisting with grant administration tasks including documentation and tracking deadlines, supporting preparation of presentations and reports, scheduling Center faculty/staff meetings, setting up catering and ordering supplies for meetings, occasionally creating itineraries for invited guests, planning and coordinating fundraising and community events including vendor and volunteer logistics, updating website content, managing social media content and communications, and other administrative duties as assigned.

Job Responsibilities

• General administrative support - calendar and travel management, organizing meetings, grant administration tasks, database maintenance, meeting/report preparation, public point of contact, etc.
• Event support - planning/logistics for fundraising and community events, vendor/volunteer coordination, registration, fundraising tracking, post-event follow-up.
• Social media and communications - content creation/scheduling across platforms, community engagement, newsletters/e-blasts.
• Website management - updating news/events/research content, ensuring branding compliance, monitoring site performance.
• Perform additional duties as assigned.

Qualifications

• High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. Bachelor's Degree preferred.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$21.52 - $34.00 Hourly Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts
• Tuition
• Retirement
• Time Away from Work
• Long-Term Care Insurance
• Wellness and Work-life Resources
• Professional and Personal Development
• University Resources
• Discounts and Special Services
• Flexible Work Hours
• Penn Home Ownership Services
• Adoption Assistance