3+ year Executive Assistant - Private Equity

Executive Assistant – Private Equity - NYC

Compensation: $100,000–$140,000 base + 15–30% bonus

Experience: 3+ years

Schedule: 4–5 days on-site

Company Overview

Our client offers a collaborative, high-performance environment that values innovation, accountability, and partnership. They are seeking a driven Executive Assistant to provide high-level support to the C-suite and play a meaningful role in advancing strategic priorities.

Role Overview

This Executive Assistant will serve as a trusted partner to senior leadership, delivering seamless administrative support while operating as a proactive thought partner in a fast-paced private equity setting. The role involves managing complex schedules and travel, supporting ad hoc initiatives, and ensuring executives can remain focused on high-impact priorities. Success in this position requires discretion, anticipation of needs, and strong organizational judgment.

Key Responsibilities

Executive & Administrative Support

• Manage dynamic calendars, schedule meetings, and prioritize commitments to maximize executive efficiency
• Prepare and organize meeting materials, including agendas, presentations, and reports
• Screen and manage incoming communications, ensuring timely and appropriate follow-up

Travel & Expense Coordination

• Coordinate complex domestic and international travel, including flights, accommodations, and ground transportation
• Anticipate travel needs and oversee related documentation and expense tracking

Project & Operational Support

• Support ad hoc projects and firm initiatives, ensuring deadlines and objectives are met
• Conduct research and prepare briefing materials to inform executive decision-making

Stakeholder & Relationship Management

• Act as a key liaison between executives and internal/external stakeholders
• Facilitate cross-functional communication to support smooth day-to-day operations

Confidentiality & Professional Judgment

• Handle sensitive information with discretion and professionalism
• Exercise sound judgment while balancing competing priorities and shifting demands

Qualifications

• Bachelor’s degree or equivalent professional experience preferred
• 3+ years of experience supporting C-suite or senior executives in a fast-paced environment
• Demonstrated expertise managing complex calendars and travel logistics
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with project management tools a plus
• Ability to work independently while collaborating effectively with a team
• High level of professionalism, integrity, and a proactive, solutions-oriented mindset