Administrative Secretary
XION.AI
Xion Ai is seeking an Administrative Support Staff to join our team across CBD office locations. The role involves moving between sites to collect and distribute documents, digitizing papers into our digital Vault, and coordinating with Reception for client collections. You will also assist with corporate secretarial tasks such as Bizfile filings and related documentation, while staying highly organized, reliable, and tech-savvy to handle ad-hoc administrative duties across teams. #J-18808-Ljbffr
- ...Stanford Health Care (SHC) is seeking a Patient Administrative Specialist within a five-level career ladder, with placement based on knowledge, education, and experience. The role emphasizes front-desk patient interactions, scheduling, records, and stature within a compliance...Administrative
- ...management, planning meetings and events, and all aspects of travel coordination. The ideal candidate should have 2-5 years in administrative roles, strong communication skills, and proficiency in the MS Office suite. A four-year college degree is required. This role offers...Administrative
$20.5 per hour
...paid full-time or its part-time equivalent office clerical or secretarial experience*; (C) An equivalent combination of education and... ...Secretary is to provide support to the principal and other administrative staff. In this role, the secretary handles bookkeeping functions...AdministrativePermanent employmentFull timeContract workTemporary workPart timeWork at officeFlexible hours- ...maintaining confidentiality. Key responsibilities include managing travel arrangements, facilitating communication, and overseeing administrative workflows. A proactive and detail-oriented mindset is essential for success in this fast-paced environment. #J-18808-Ljbffr...Administrative
$20.5 per hour
...paid full-time or its part-time equivalent office clerical or secretarial experience*; (C) An equivalent combination of education and... ...Secretary is to provide support to the principal and other administrative staff. In this role, the secretary handles bookkeeping functions...AdministrativePermanent employmentFull timeContract workTemporary workPart timeWork at officeFlexible hours- ...planning, and communications. You will handle inquiries, prepare materials, and act as liaison across departments. The role requires 7 years of senior administrative experience, a 4-year degree in business or related field, and strong MS Office skills. #J-18808-Ljbffr...Administrative
- ...The Walt Disney Studios in Burbank, CA is seeking a Sr. Executive Assistant to provide high‑quality administrative support to the President of Production Services, Franchise Management & Theatrical Distribution. This role demands proactive calendar management, travel...AdministrativeWork at office
$50k - $55k
...position which will require answering incoming calls, welcoming clients as well as assisting our advisors and other team members with administrative duties. The right candidate must have superior organizational skills along with the ability to multi-task and prioritize their...AdministrativeFull time$105.9k - $129.7k
...Senior Leadership team. You will be the glue that keeps them together, coordinating meetings, managing calendars, and providing administrative support. What You Will Do Calendar and meeting management Meeting and interview preparation Travel arrangements Expense...AdministrativeFlexible hours$90k - $110k
...organized and proactive individual supporting the CEO and Chief Marketing Officer of DoubleLine while also performing a wide range of administrative duties for the Investor Services team. Responsibilities Provide high-level administrative support to the CEO, Chief Marketing...AdministrativeWork at office- ...excellence and continued growth of the Audit Practice. This position partners closely with Audit leadership to coordinate engagement administration, resource planning, practice operations, and team initiatives, enabling professionals to focus on delivering exceptional client...Administrative
- ...abilities, and a proactive approach to problem-solving. The Executive Assistant will work closely with our executive team and provide administrative support to ensure the smooth operation of our business. Key Responsibilities: Manage the executive team's calendar, schedule...AdministrativeFull timeWork at office
- ...a critical partner in helping our engineering executives stay focused on strategic initiatives by managing the operational and administrative details that keep everything running smoothly. You’ll thrive in a fast-paced, high-tech environment where precision, discretion...AdministrativeFull timeWork at officeLocal areaRemote workMonday to ThursdayFlexible hours
$95k
...Stellar communication skills & marketing experience is a plus! Key Responsibilities: Professional Support: Serve as a trusted administrative partner, expertly managing complex schedules, prioritizing meetings, and handling confidential communications. Proactively coordinate...AdministrativeLocal areaMonday to FridayShift workWeekend work$85k - $100k
...time memos and in-person fundraising events Assist the development team with the donor appreciation program Assist with administrative duties such as booking travel, lodging and more for staff Help with various projects as needed Staff the principal for meetings...AdministrativeFull timeWork experience placementLocal areaRemote work- ...Responsibilities Complete a broad variety of administrative tasks, including managing an active calendar, completing expense reports, composing correspondence, arranging travel plans, and coordinating office events. Proactively manage and coordinate the Executive's schedule...AdministrativeWork at officeFree visa
- ...ensuring compliance with policy and approval process Reconcile credit card/bank statements with receipts as appropriate General Administrative and Project Support Delegate meetings, events, travel, accommodation and ad hoc tasks Maintain client contact and relationship...AdministrativeWork at officeFlexible hours
$68k - $72k
...and focus will be meeting the needs of the CEO, the Executive Assistant may be responsible for assisting other senior staff with administrative tasks. With a direct line to the CEO, the Executive Assistant has a unique opportunity to help shape the organization’s culture...AdministrativePart timeWork at office- ...stakeholders Anticipate needs, flag issues early, and proactively solve problems before they escalate Provide scheduling and administrative support to the CTO as needed Assist with coordination across engineering and product leadership teams Requirements ~5+...AdministrativeRemote workWorldwideShift work
$18 - $24 per hour
...The Executive Administrative Assistant provides administrative and operational support to the Founder/CEO of Rotate8. This position provides an opportunity for career growth in an exciting, fast-paced industry and to be part of new innovative research to better our planet...AdministrativeHourly payFull timePart timeWork at officeMonday to Friday1 day per week- ...Executive Assistant who will serve as the right-hand support to the Chief Financial Officer. This role is ideal for a polished administrative professional who thrives in a fast-paced environment, enjoys working behind the scenes, and can be trusted with highly confidential...AdministrativeWork at office
$80k - $90k
...Salary: $80,000 - 90,000 annually Position Summary The Executive Assistant to the Chief Operating Officer provides high-level administrative, operational, and strategic support. This role requires exceptional organizational judgment, discretion, and the ability to operate...AdministrativeWork at officeShift work$126.8k - $221.9k
...role supports our Executive Vice President of Cloud Engineering & Support. The Senior Executive Assistant will provide critical administrative support to the EVP and Executive Leadership team, ensuring that the EVP’s time is optimized, day‑to‑day processes run smoothly,...AdministrativeWork at officeFlexible hours$21 - $30 per hour
...scheduling, referrals, medical records, front desk, and imaging coordination.Maintain HIPAA compliance and perform additional administrative tasks such as scanning, filing, printing, and supporting other departments.ROLE‑SPECIFIC RESPONSIBILITIESThe Patient Access team...AdministrativeFull timeWork at officeMonday to FridayShift work$73.2k
...of varying nature/scope, including negotiating with vendors, scheduling, travel arrangements for participants, etc. May provide administrative and meeting planning support for trade shows (e.g. RSNA) including scheduling of booth activities, hospitality, etc. Compile...AdministrativeWork at officeShift work- ...immediately and will be based in our headquarters in San Jose, CA. Key Responsibilities Support the Founder/CEO in the day-to-day administrative operations of our company Help manage the inquiries, paperwork and payments related to the rentals of our corporate housing...AdministrativeFull timeWork at officeLocal areaImmediate startRelocation
$68k - $100.1k
...Position Overview We are looking for a dynamic, detail-oriented, and proactive Executive Assistant to provide administrative support to the Senior Director in the Entertainment & Media team, focusing on Flow Studio. This role goes beyond traditional admin support — you...AdministrativeCasual workWork at officeLocal area- ...and ensure all itineraries and details are added to exec calendars/schedules Other Responsibilities as Assigned: Complete other administrative duties or projects as needed or assigned, including but not limited to: Manage highly confidential and sensitive information...AdministrativeLocal areaWorldwideFlexible hours
$130k - $135k
...an experienced, energetic Executive Assistant to assume high-level ownership of office responsibilities, while also providing administrative support to members of the company’s Leadership Team (LT). This role will work directly with VP/C-level executives and Advisory...AdministrativeWork at office$4,733 - $5,923 per month
...seeks an enthusiastic, highly organized individual with strong administrative skills who recognizes the importance of innovation and... ...Deputy Superintendent, the Executive Assistant (EA) or Executive Secretary (ES) provides critical support for the daily operations of the...AdministrativePermanent employmentFull timeWork at officeRemote work
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