Executive Assistant for Corporate Legal/Governance Team

Executive Assistant for Corporate Legal/Governance Team

New York, NY

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It's why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It's why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it's why our business strategy centers on making journalism so good that it's worth paying for.

About the Role

The New York Times is looking for an experienced executive assistant to support the company's corporate and governance team. You will work with lawyers and legal professionals to support important corporate obligations and to ensure that all board-related activitiesincluding meetings, documentation, governance processes, and member communicationsare executed with accuracy, professionalism, and discretion. You will report directly to the Vice President, Associate General Counsel and Assistant Secretary.

As the Executive Assistant you will:

• Coordinate and maintain the calendar for Board of Directors and Committee meetings, including coordinating with executive leadership calendars and board member availability, and assist with meeting coordination and communication to Board members.
• Coordinate meeting logistics, including conference room reservations, meals, technology needs, transportation, and accommodations; coordinate with Building Services, IT, and other internal teams in advance of all meetings to ensure seamless execution.
• Support the Assistant Secretary, the corporate paralegal, other members of the corporate and governance team, and other internal teams to ensure Board and Committee materials are finalized and distributed in a timely manner.
• Working with the Corporate Paralegal and other colleagues, coordinate logistics for the annual Board strategy meeting, Annual Stockholder Meeting, Board dinners, and related events.
• Assist with, or route handling of, director requests in a timely manner, such as processing director expense reimbursements, including collection of receipts and supporting documentation.
• Undertake various administrative tasks critical to Board support, including drafting correspondence and notifications to Board members; vendor management, including onboarding and handling invoices; and maintaining up-to-date contact lists.
• Working with the Corporate Paralegal, ensure appropriate handling of Board and Committee records in compliance with company policy. That includes maintaining minute books for the Board of Directors and Committees and coordinating reminders and follow-up for D&O questionnaires, UWC signatures, and other governance documentation requirements.
• Assist with SEC reporting processes, including signatures and documentation related to Disclosure Committee certifications, Form 10-Ks, Form 10-Qs, and other SEC reporting processes.
• Provide administrative support to the Vice President, Associate General Counsel and Assistant Secretary, as well as other lawyers on the corporate and governance legal team, including managing calendars and meeting scheduling, meeting room and technology logistics, and preparing expense reports and travel arrangements. Provide backup support for administrative coverage for other legal teams as needed.
• Perform additional administrative duties and special projects as assigned.
• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.

Basic Qualifications:

• 10 or more years of administrative assistant experience required, with a preference for experience supporting Board operations or senior executives.
• Bachelor's degree or equivalent years of professional experience
• Proficiency with Google Workspace and related software (Docs, Sheets, Slides).
• Experience with expense management systems, travel coordination, and invoice processing.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Preferred Qualifications:

• Experience supporting public company Board governance activities, including working with Board portals such as Diligent.
• Ability to build strong relationships with executives, internal stakeholders, and external partners.
• Ability to anticipate needs, solve problems proactively, and manage multiple competing priorities while consistently meeting deadlines, maintaining professionalism under pressure, and improving operational efficiency wherever possible.
• New York State Notary Public a plus, but not required.

Additional Compensation and Benefits For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, employee stock purchase plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs. For roles outside of the U.S., information on benefits will be provided during the interview process.

The annual base pay range for this role is between:

$100,000 - $115,000 USD

Candidate Use of GenAI Tools: We're excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.

If you're an engineering candidate, we'll let you know what specific GenAI tools you are permitted to use for your technical assessment.

The New York Times Company is committed to being the world's best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)'s Know Your Rights Poster is available here.

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