Clerical/Admin - Administrative Assistant

LA28 does not provide relocation assistance for any positions. If you are based outside the Los Angeles area, we still welcome your application — we value talent from all geographic backgrounds and want to hear from you if you are able to work on-site in LA. LA28 is the independent, non-profit, privately funded organizing committee for the Los Angeles 2028 Olympic and Paralympic Games. We are on a singular mission to create an Olympic and Paralympic Games that celebrate all that this city and country have to offer, delivering an unparalleled experience for athletes, fans, partners and our community. The 2028 Games mark the return of the Summer Games to the U.S. for the first time in 32 years and Los Angeles’ third time hosting an Olympic Games and first time welcoming the Paralympic Games. This presents the unique and exciting opportunity to celebrate our legacy with the Games and push the Olympic and Paralympic Movements forward, writing a new chapter of Games history in Los Angeles. Putting on an Olympic and Paralympic Games is a team sport. To build a Games unlike any the world has seen before, we need the best team in place–a team full of perspectives, experiences and expertise. We are guided by the following set of values and behaviors–optimism, integrity, excellence, inclusion, co-creation and boldness–and look forward to hearing about how your past experiences align with them. Operational Mapping Specialist The Event Management team is responsible for leading the integrated event operational planning at the venue level for all competition and some major non-competition venues. The group is also responsible for managing and coordinating the negotiation of venue agreements, the collation and organization of venue-related documentation and data, and the maintenance of strong working relationships with all venue partners. At Games Time, the Event Management team leads and manages the event teams at venues, event delivery, venue communication, and venue issue resolution. The Senior Associate, Operational Mapping is a specialized, technical, and highly collaborative role within the EVM team. This position serves as the critical bridge between complex technical layouts (developed in Autodesk Revit) and operational planning, converting architectural data and stakeholder concepts into clean, intuitive, and highly functional 2D operational maps. Acting as the department's visual translator, the Senior Associate establishes mapping standards, coordinates master mapping timelines, and guides cross-functional teams to ensure all venue operations are visually documented with precision, clarity, and consistency. This position will report to the Senior Manager, Central Planning. Key Responsibilities Workflow Development & Spatial Visualization Develop and maintain efficient workflows to take physical temporary overlays and venue architectural plans built in Autodesk Revit and export them into formats suitable for operational planning. Build KMZ/KML file structures on top of Revit outputs to create interactive, multi-layered digital maps depicting operational components. Create high-quality, printed, and digital 2D maps depicting operational requirements such as pedestrian and vehicle flows, equipment placement, team deployment, and egress paths, accessible routes, and other operational drawings. SME Consultation & Visual Translation Serve as the central visual translator for the EVM department. Interview Subject Matter Experts (SMEs) and venue teams to extract operational requirements. Take complex, unstructured, or verbal explanations from SMEs and accurately translate them into simplified visual tools that depict the core concepts. Produce initial drafts of operational plans, rapidly iterating based on stakeholder feedback and technical specifications. Version Control & Quality Assurance Design, implement, and oversee rigorous version control and file-naming standards for all operational maps. Establish formal sign-off and approval procedures with venue and departmental stakeholders to ensure all active plans represent the most up-to-date and authorized layouts. Cross-Departmental Collaboration & Project Management Train and guide Associates and coordinators across other departments on mapping workflows, best practices, and visualization standards. Develop and manage the mapping development phases over a two-year timeline, coordinating multiple departmental plans into a single, holistic master project plan. Act as the project manager for all EVM mapping deliverables, tracking milestones, managing dependencies, and reporting progress to PMO leadership. Required Qualifications 3+ years of progressive experience in operational mapping, event spatial planning, GIS, architectural visualization, CAD drafting, urban planning, scenic design, or event venue operations. Technical Spatial Skills: Proficient in navigating, isolating views, and exporting clean base files from Autodesk Revit and AutoCAD. Expert in building custom, layered KMZ/KML files and overlays. Version Control & QA: Solid understanding of rigid version control, file-naming protocols, and master-file management in a fast-paced environment. Project Management: Experience scheduling and coordinating mapping production phases, tracking milestones, and managing multi-departmental dependencies over a multi-year horizon. Collaborative and Flexible Approach: Ability to roll with the transitional nature of the organization as it grows, adapting quickly to changing priorities. Visual Passion: An instinctive understanding of how to depict complex 3D spaces using 2D tools and maps, with a passion for clean visual communications. Preferred Qualifications Overlay & Temporary Infrastructure Planning: Experience working on major multi-sport events, festivals, or exhibitions where temporary structures (tents, grandstands, fencing, cabins) are integrated into existing spaces. Visual Graphic Design: Experience with Adobe Creative Suite (e.g. Illustrator or InDesign) to transform raw CAD/Revit exports into highly polished, color-coded, and intuitive 2D maps. Physical Expectations The position is in Los Angeles with in-person attendance required. The majority of work will be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment Expectations Collaborative and flexible approach – Ability to roll with the transitional nature of the organization as it grows, adapting quickly to changing priorities and requirements A committed team player with problem-solving skills, comfortable working cross-functionally with diverse stakeholder groups both internally and externally Confident self-starter – Takes initiative to identify challenges, gathering inputs from key stakeholders, takes action, and resolves challenges proactively Excitement for the role and opportunity to help shape the future of Los Angeles and the Olympic and Paralympic Movement Education / Training / Certifications Post-secondary technical certificate or professional diploma in Geographic Information Systems (GIS), Urban Planning, Architecture, Graphic Design, Sport Management, or a related field. Professional training or certifications in Autodesk AutoCAD/Revit, ESRI ArcGIS/QGIS, or Adobe Creative Suite is highly desirable. Demonstration of equivalent work experience Compensation The annual base salary range for this position $73,000-$98,000. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28's operational business needs and applicable law. LA28 does not provide relocation assistance for any positions. Accommodation LA28 is committed to providing reasonable accommodations to applicants and employees with disabilities. If you need a reasonable accommodation to participate in the application or interview process, please let us know and we will work with you to support your needs. Equal Opportunity LA28 is committed to fair and unbiased recruitment procedures allowing all applicants an equal opportunity for employment, free from discrimination on the basis of religion, race, sex, age, sexual orientation, disability, color, ethnic or national origin, or any other classification as may be protected by applicable law. LA28 will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all applicable laws. We strive to build a team that is inclusive and encourage qualified candidates of all backgrounds, perspectives, and identities to apply. We assess applications based on relevant skills, education, and experience a candidate can add to our team. #J-18808-Ljbffr