Executive Administrative Assistant
Miami Children's Hospital
Job Description - Executive Administrative Assistant (On-Site) (301977) Job Description Description Job Summary Provides high-level support in-person to Senior Vice Presidents (SVPs) and Vice Presidents (VPs), ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Responsibilities include executive calendar management, board support, project coordination, preparation of content and meeting materials, event planning, personnel and office operations support, and liaison with internal and external stakeholders. Plays a key role in maintaining alignment across teams and supporting projects led by the executive team. Job Specific Duties Executive Support: Provides administrative support including executive debriefing, preparation of meeting materials, calendar management, and confidential communication with internal and external stakeholders. May include providing services such as liaison to the Board, ensuring accurate documentation, and coordination of board activities as needed. Office and Personnel Operations: Oversees day‑to‑day office functions including ordering supplies, maintaining inventory, managing access and licenses, and serving as receptionist for guests. Supports personnel coordination and acts as a liaison between staff and leadership to ensure smooth operational flow. Project and Event Coordination: Manages projects and initiatives across departments as identified by their executive. Coordinates internal and external events such as luncheons, tours, and stakeholder meetings, ensuring all logistics and materials are prepared. Financial and Travel Administration: Coordinates travel arrangements for executives and provides administrative assistance with budget tracking and invoice routing and supporting operational efficiency. General Office Support: Provides general office support and administrative coverage for all executive leaders as needed, in addition to dedicated support for assigned executive(s); responds to ad hoc requests and ensures consistent, high-quality assistance across the executive team and additional leaders, as needed. Confidentiality and Professionalism: Demonstrates sound judgement, discretion, and professionalism in handling sensitive and confidential information. Qualifications Associate's Degree or equivalent training/experience 3-5 years of experience supporting executive level positions 2-4 years of prior experience in an office setting Knowledge, Skills, and Abilities Bilingual (English and Spanish) preferred. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Vizio, Canva, and Adobe Acrobat. Excellent written, verbal, organization, and follow‑up skills. Resourceful, proactive, and detail‑oriented. Ability to work well under pressure, adapt to changing responsibilities, and handle multiple assignments in a courteous and efficient manner. Ability to take and transcribe meeting minutes. Ability to meet strict deadlines. Ability to work both independently with minimal supervision and collaborate in a team environment. Ability to handle sensitive tasks and documents with complete confidentiality and discretion. Primary Location Florida-Ft. Lauderdale-NCH at BH Main Campus #J-18808-Ljbffr
- ...individuals from substitute care to independently living responsible adults. POSITION TYPE : Administrative – Full Time Exempt DESCRIPTION : The Executive Administrative Assistant serves as the primary administrative support professional to the KYS Administrator and...SuggestedFull timeWork at office
- ...Nexteer Automotive seeks a highly organized Senior Administrative Assistant to provide executive-level administrative support to our Engineering team. You will manage calendars, coordinate travel, assist with purchasing and expenses, and serve as a trusted contact for...Suggested
- ...Duke University Hospital in Durham, NC is seeking an experienced executive administrative professional to support senior nursing leadership, including the Chief Nursing Officer and Directors. The role requires exceptional organization, judgment, and discretion in a fast...Suggested
$22 - $30 per hour
...problem solving and analytical skills Executive Support Calendar Management Project Coordination... ...media management. Content marketing. Assist with client communications and business... ...organization Inventory coordination Administrative Filing Package shipping Supply ordering...SuggestedHourly payWork at officeMonday to Friday$63.5k - $79.37k
...Summary Responsible for performance of varied administrative duties and designated administrative functions for assigned Executive. Maintain a close and highly responsive... ...we’re looking for: Executive Administrative Assistant SG5 Education High school graduate or equivalent...SuggestedWork at office- ...matters and working with people who hold themselves to a high bar, you will thrive here. Role Summary & Objective The Executive Administrative Assistant provides high-level administrative and financial support directly to the owners of Informatics — responsible for...Casual workWork at officeLocal area
- ...pride ourselves on delivering high-quality products through advanced technology and skilled craftsmanship. Job Title : Executive Administrative Assistant Location : Mooresville, IN Job Type : Full-Time Position Summary We are seeking a highly organized, professional, and...Full timeWork at officeShift work
- ...Executive Secretaries And Administrative Assistants Tryfacta is seeking Executive Secretaries and Administrative Assistants for our client in 900 South Ave, Suite 100, Staten Island, NY 10314. This is a temporary contract assignment. If you meet the qualifications listed...Temporary workMonday to Friday
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- ...Blackstone is seeking an Executive Assistant to support the Chief Internal Auditor and Internal Audit team in New York. The role involves managing complex calendars, coordinating with global teams, serving as a gatekeeper, and handling sensitive expense reports with strict...
- ...Axios is hiring an administrative assistant to support the Executive Assistant to the Founders Office, handling personal and family logistics, travel, expenses, and vendor coordination with discretion and care. Ideal candidates thrive in high-trust, high-context environments...Work at office
- ...Executive Administrative Assistant New Jersey Reentry Corporation (NJRC), a nonprofit organization with locations throughout New Jersey, seeks an energetic, organized, detail-oriented, and reliable professional to serve as an Executive Administrative Assistant serving...Work at officeLocal area
- Job Title: Executive Administrative Assistant Department: Human Resources | Administration Scope of Position Provides broad and complex executive level administrative support to the Chief Human Resources Officer of the Ohio State University Wexner Medical Center. Acting...Work at officeShift workDay shift
- ...deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality. The Executive Administrative Assistant provides high-level administrative, operational, and business support to designated C-suite executive leader(s) in a...Temporary workWork at officeRemote workFlexible hours
- SUMMARY The Executive Administrative Assistant will be a master of time management, communication, and discretion, capable of handling a wide range of administrative and executive support-related tasks with minimal supervision. The ideal candidate will be highly organized...Contract workWork at officeFlexible hoursShift workDay shiftAfternoon shift
- ...staying with us is the same as…how we want our team to feel every day. About the role Hotel Bardo Savannah is seeking an Executive Administrative Assistant to provide thoughtful, polished, and highly organized administrative support to the General Manager while also...Full timeWork at officeWorldwideShift workNight shiftDay shift
$18 - $20 per hour
The Part-Time Executive Administrative Assistant provides administrative, operational, and office support to the Executive Office and serves as a key resource during in-office days. This role assists with Board and stakeholder engagement activities, database maintenance...Hourly payPart timeCasual workSeasonal workLive inWork at officeRemote workMonday to FridayAfternoon shift$95k
Overview Summary: Missile Defense Agency (MDA) Executive Administrative Assistance (Advanced) must have experience supporting members of the Senior Executive Service (SES) or Flag Officer equivalent. Will be capable of providing executive level, and/or general administrative...Work at office$85k - $112k
Job Family Group: Business Support Group Job Description: Executive Administrative Assistant The Executive Assistant provides high-level administrative support to senior executives, ensuring seamless coordination of calendars, meetings, travel, and strategic priorities...Work at officeLocal areaRemote workRelocationRelocation packageFlexible hours- ...legislation to safeguard it. For more information on Reproductive Freedom for All, please visit our website . About the role: The Executive Administrative Assistantwill support the Equity, Culture, and Talent Department in ensuring department-wide programs and initiatives are...Full timeInternshipWork at office
- Abbott Laboratories in Sylmar, CA seeks an experienced Administrative Support professional. You will handle phones, calendars, travel arrangements, expense reporting, and the creation of business documents for senior leaders. The role requires strong MS Office skills,...
- The University of Alabama’s President Office seeks an Administrative Assistant II to provide essential administrative support, serve as receptionist, and manage communications. The role involves data entry, budget-related tasks via Concur, and coordinating travel and meetings...Work at office
- About The Role ZT Systems is seeking a highly organized, proactive, and strategic Executive Administrative Assistant to provide comprehensive support to Senior Executives. This is a unique opportunity for a talented and motivated professional who thrives in a fast‑paced...Permanent employmentWork at officeLocal areaImmediate start
- Position Summary The Executive Administrative Assistant provides high-level, confidential administrative support to the President, serving as a trusted gatekeeper and force multiplier. This role requires excellent judgment, strong written communication, and the discretion...Work at office
$24.04 - $28.85 per hour
Supervisor: Director of Human Resources and Administration Department: Administration Status: Full-Time; Non-Exempt Hourly Rate... ...for our residents to grow and thrive. THE POSITION The Executive Administrative Assistant will provide high-level administrative support to the...Hourly payFull timeFor contractorsWork at officeLocal area$24 - $30 per hour
...application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Administrative Assistant Full Time Philadelphia, PA, US 30+ days ago Requisition ID: 1046 Salary Range: $24.00 To $30.00 Hourly Department:...Hourly payFull timeWork at office- Role Summary Join Triumph as an Executive Administrative Assistant supporting various leadership teams across the enterprise. In this role, you’ll be a trusted partner to our executives—keeping schedules on track, projects moving forward, and communication flowing smoothly...Local areaFlexible hoursShift work
$25 per hour
Schulte Hospitality Group is seeking a n energetic , experienced, and hands on Administrative Assistant to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize...Daily paidFull timeWork at officeLocal areaImmediate startFlexible hours$83.6k - $124.3k
Executive Administrative Assistant Date: Sep 1, 2026 Company: Dorman Products Dorman was founded on the belief that people should have greater freedom to fix motor vehicles. For over 100 years, we have been driving new solutions, releasing tens of thousands of aftermarket...Full timeWork at office- The Northern Illinois Conference of The United Methodist Church is seeking an Executive Administrative Assistant. The person in this role will provide comprehensive administrative and executive support to the Bishop and Assistant to the Bishop, enabling effective leadership...Work at officeAfternoon shift
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