Executive Administrative Assistant
Miami Children's Hospital
Job Description - Executive Administrative Assistant (On-Site) (301977) Job Description Description Job Summary Provides high-level support in-person to Senior Vice Presidents (SVPs) and Vice Presidents (VPs), ensuring efficient operations through a wide range of executive, administrative, and office management functions. Requires exceptional communication and organizational skills, discretion with confidential matters, and the ability to manage complex tasks in a fast-paced environment. Responsibilities include executive calendar management, board support, project coordination, preparation of content and meeting materials, event planning, personnel and office operations support, and liaison with internal and external stakeholders. Plays a key role in maintaining alignment across teams and supporting projects led by the executive team. Job Specific Duties Executive Support: Provides administrative support including executive debriefing, preparation of meeting materials, calendar management, and confidential communication with internal and external stakeholders. May include providing services such as liaison to the Board, ensuring accurate documentation, and coordination of board activities as needed. Office and Personnel Operations: Oversees day‑to‑day office functions including ordering supplies, maintaining inventory, managing access and licenses, and serving as receptionist for guests. Supports personnel coordination and acts as a liaison between staff and leadership to ensure smooth operational flow. Project and Event Coordination: Manages projects and initiatives across departments as identified by their executive. Coordinates internal and external events such as luncheons, tours, and stakeholder meetings, ensuring all logistics and materials are prepared. Financial and Travel Administration: Coordinates travel arrangements for executives and provides administrative assistance with budget tracking and invoice routing and supporting operational efficiency. General Office Support: Provides general office support and administrative coverage for all executive leaders as needed, in addition to dedicated support for assigned executive(s); responds to ad hoc requests and ensures consistent, high-quality assistance across the executive team and additional leaders, as needed. Confidentiality and Professionalism: Demonstrates sound judgement, discretion, and professionalism in handling sensitive and confidential information. Qualifications Associate's Degree or equivalent training/experience 3-5 years of experience supporting executive level positions 2-4 years of prior experience in an office setting Knowledge, Skills, and Abilities Bilingual (English and Spanish) preferred. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Vizio, Canva, and Adobe Acrobat. Excellent written, verbal, organization, and follow‑up skills. Resourceful, proactive, and detail‑oriented. Ability to work well under pressure, adapt to changing responsibilities, and handle multiple assignments in a courteous and efficient manner. Ability to take and transcribe meeting minutes. Ability to meet strict deadlines. Ability to work both independently with minimal supervision and collaborate in a team environment. Ability to handle sensitive tasks and documents with complete confidentiality and discretion. Primary Location Florida-Ft. Lauderdale-NCH at BH Main Campus #J-18808-Ljbffr
- ...Nexteer Automotive seeks a highly organized Senior Administrative Assistant to provide executive-level administrative support to our Engineering team. You will manage calendars, coordinate travel, assist with purchasing and expenses, and serve as a trusted contact for...Suggested
$22 - $30 per hour
...problem solving and analytical skills Executive Support Calendar Management Project Coordination... ...media management. Content marketing. Assist with client communications and business... ...organization Inventory coordination Administrative Filing Package shipping Supply ordering...SuggestedHourly payWork at officeMonday to Friday- ...Duke University Hospital in Durham, NC is seeking an experienced executive administrative professional to support senior nursing leadership, including the Chief Nursing Officer and Directors. The role requires exceptional organization, judgment, and discretion in a fast...Suggested
- ...Bayer AG in Lubbock, TX is seeking a highly organized Administrative Assistant to provide comprehensive clerical support to senior management... ...-to-day office operations with proactive, detail-oriented execution. This contract role requires strong multitasking, important...SuggestedContract workWork at office
- ...pride ourselves on delivering high-quality products through advanced technology and skilled craftsmanship. Job Title : Executive Administrative Assistant Location : Mooresville, IN Job Type : Full-Time Position Summary We are seeking a highly organized, professional, and...SuggestedFull timeWork at officeShift work
- ...Executive Secretaries And Administrative Assistants Tryfacta is seeking Executive Secretaries and Administrative Assistants for our client in 900 South Ave, Suite 100, Staten Island, NY 10314. This is a temporary contract assignment. If you meet the qualifications listed...Temporary workMonday to Friday
- ...deserve, in the ways they most wish to receive it, and collaborate across our community to make our vision a reality. The Executive Administrative Assistant provides high-level administrative, operational, and business support to designated C-suite executive leader(s) in a...Temporary workWork at officeRemote workFlexible hours
- ...individuals from substitute care to independently living responsible adults. POSITION TYPE : Administrative – Full Time Exempt DESCRIPTION : The Executive Administrative Assistant serves as the primary administrative support professional to the KYS Administrator and...Full timeWork at office
$18 - $20 per hour
...The Part-Time Executive Administrative Assistant provides administrative, operational, and office support to the Executive Office and serves as a key resource during in-office days. This role assists with Board and stakeholder engagement activities, database maintenance...Hourly payPart timeCasual workSeasonal workLive inWork at officeRemote workMonday to FridayAfternoon shift- ...BPCM is seeking an Executive & Office Assistant to support two NY partners with calendar management, travel arrangements, and meeting preparation. The role also covers office management and People Operations support, including recruiting and onboarding. You will report...Work at officeRemote work
$63.5k - $79.37k
...Summary Responsible for performance of varied administrative duties and designated administrative functions for assigned Executive. Maintain a close and highly responsive... ...we’re looking for: Executive Administrative Assistant SG5 Education High school graduate or equivalent...Work at office- ...Blackstone is seeking an Executive Assistant to support the Chief Internal Auditor and Internal Audit team in New York. The role involves managing complex calendars, coordinating with global teams, serving as a gatekeeper, and handling sensitive expense reports with strict...
- ...Galen College of Nursing is seeking a Senior Administrative Assistant to perform highly diversified administrative duties in support of Galen Leaders and administration. Program and project administration is required. The role includes preparing presentations, managing...
- ...matters and working with people who hold themselves to a high bar, you will thrive here. Role Summary & Objective The Executive Administrative Assistant provides high-level administrative and financial support directly to the owners of Informatics — responsible for...Casual workWork at officeLocal area
- ...the mission and taking responsibility to execute daily tasks in alignment with our core... ...perks & discount programs, tuition assistance, incentive compensation program, professional... ...more! ABOUT YOUR ROLE The Executive Administrative Assistant provides executive administrative...Work experience placementWork at office
- ...staying with us is the same as…how we want our team to feel every day. About the role Hotel Bardo Savannah is seeking an Executive Administrative Assistant to provide thoughtful, polished, and highly organized administrative support to the General Manager while also...Full timeWork at officeWorldwideShift workNight shiftDay shift
- ...Axios is hiring an administrative assistant to support the Executive Assistant to the Founders Office, handling personal and family logistics, travel, expenses, and vendor coordination with discretion and care. Ideal candidates thrive in high-trust, high-context environments...Work at office
- ...Executive Administrative AssistantNew Jersey Reentry Corporation (NJRC), a nonprofit organization with locations throughout New Jersey, seeks... ...reliable professional to serve as an Executive Administrative Assistant serving the Operations Systems Manager.The Executive...Work at officeLocal area
- 23fifteen Living Options Executive Administrative Assistant Pasadena, CA·Full time Company website Self-driven, punctual, and reliable Administrative Assistant to work closely with Agency. About 23fifteen Living Options 23fifteen Living Options provides residential support...Full time
$85k - $112k
...Job Family Group: Business Support Group Executive Administrative Assistant The Executive Assistant provides high-level administrative support to senior executives, ensuring seamless coordination of calendars, meetings, travel, and strategic priorities. This role requires...Work at officeLocal areaRemote workRelocationRelocation packageFlexible hours- ...Capital One is seeking an exceptionally bright Administrative Support Assistant III to support multiple executives from Director to Managing Vice-President level in a fast-paced, tech-savvy environment. This role acts as gatekeeper, coordinating calendars, travel, and...
$90k - $132k
...Senior Executive Administrative Assistant Job Category : Administrative Services Requisition Number : SENIO010042 Posted : August 19, 2026 Full-Time On-site Locations Showing 1 location Arlington, VA 22202, USA Description The Mission Concepts and Capabilities (MCC) Division...Full timeWork at officeRemote work- ...ResponsibilitiesPurpose of Position: Under the direction of executive or senior leadership, with moderate... ...and effective operation of the administrative area and acts in compliance with... ...executive and senior administrative assistants to handle requests from senior leadership...Work at officeShift work
$115k - $155k
...Executive Assistant Thea Energy is leveraging recent breakthroughs in stellarator physics and engineering to create a faster and simpler approach to commercializing fusion energy. The company is reinventing the stellarator using computer-controlled arrays of planar...Work experience placementWork at office$45.1 - $55.28 per hour
...team will provide more details. Job Summary: We're seeking a highly organized, professional Executive Assistant to provide specialized administrative support. You will be supporting company executives with complex projects and various administrative duties...Hourly payLocal areaRemote work1 day per week$31 - $38 per hour
...Executive Assistant Brooklyn, NY Executive Assistant Location: Brooklyn, NY Schedule: Full-Time Compensation: $31.00 to... ...passion for positively impacting the lives of residents, administrators, and healthcare professionals drives our commitment to continuously...Full timeTemporary workWork at office$50k - $53k
...Executive Assistant# Executive AssistantHot Job## OverviewSalary Range$50,000.00 - $53,000.00 Salary/year## Description# Executive Assistant... ...matters* Supporting general office organization and administrative needsThis role is ideal for someone who enjoys bringing order...Full timeWork at office$85k - $110k
...services, is seeking a highly professional and experienced Executive Assistant to join our team. As an Executive Assistant at ARETUM, you... ...of regularly scheduled reports Provide high-level administrative support by conducting research, preparing statistical reports...Full timeContract workTemporary workWork at officeLocal area- ...Executive Assistant About the Organization For over three decades, SMC has been in the forefront of proven, quality real estate property... ...maintaining complex schedules, meeting deadlines and administrative support is desired. This candidate needs to be resourceful...Full timePart timeLocal area
$78k - $98k
...Companies list multiple times. About the Job: As Executive Assistant, you will serve as critical support members of the executive... ...and SVP Product, Growth, and Merchandising), providing administrative support in all day to day needs. You will be expected to manage...Temporary workWork experience placementWork at officeLocal areaRemote workFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Administrative Assistant. Be the first to apply!
- executive assistant pa Brooklyn, NY
- part-time executive assistant Brooklyn, NY
- executive administrator Brooklyn, NY
- remote executive assistant Brooklyn, NY
- executive assistant to ceo Brooklyn, NY
- executive assistant to president Brooklyn, NY
- personal executive assistant Brooklyn, NY
- executive assistant at confidential Brooklyn, NY
- c-level executive assistant Brooklyn, NY
- executive assistant c suite Brooklyn, NY

