Administrative Assistant

Administrative Assistant
Location: Moss Point, MS

Reports to: Branch Manager

Position Overview:
The Administrative Assistant (AA) role is an important position in the day-to-day branch functions. The AA position includes regular interaction with both customers and employees. We want all interactions with customers and employees to be a positive experience. These interactions need to be conducted in a helpful and professional manner. The AA will assist with various tasks related to maintaining organization of branch records and branch bookkeeping. The AA should strive to keep the branch leadership and whole team well informed.

Key Duties and Responsibilities:

• Verify accuracy of paperwork.
• Help ensure all paperwork is complete with details and notes for each shipment.
• Meet deadlines set by company management or our clients for material pickup, shipment, and/or delivery.
• Employee safety should always be the focus, for yourself and co-workers.
• Be a constant advocate, keeping the company and our team in a positive light with the customers.
• Assist our leaders with the efficient allocation of resources (people, materials, owned equipment, rented equipment, subcontractors) to all of jobs.
• Maintain a clean and well-organized workspace.
• Maintain filing system for records of all types (paper and digital storage methods).
• Accept and direct branch telephone calls.
• Assist with organization of owned tools, equipment, safety supplies.
• Assist with branch related AP/AR, credit card purchases, and customer invoicing as required.
• Assist with development and distribution of reports as required.
• Assist with timekeeping.
• Assist with travel arrangements.
• Continue to develop knowledge and experience with our construction accounting systems with the goal of increasing tasks performed in these areas.
• Prioritization and communication will be required when directed to perform multiple time sensitive tasks.
• AA should learn inventory of products we both sell, stock, and rent.
• Be a resource for information on our products.
• Assist with material sales and rent as needed.
• Develop constructive relationships with co-workers throughout all of the company  
• Assist with coordination of branch related events. 
• Perform other duties as assigned by the Branch Manager.
• Support other team members in various tasks as needed to ensure smooth operations at the facility.
• Be willing to assist customers and provide exceptional service taking/pulling orders, and with pickups or returns when necessary.
• Participate in all facility inventories and assist in managing stock levels to prevent shortages.

The above description covers the principal duties and responsibilities of the job.  The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day to day.

Applicable Experience & Competencies:

• Valid driver’s license.
• More than 2 years of either community college or related job accounting/bookkeeping experience
• Computer skills to include: Microsoft Word, Excel, Outlook, Adobe Acrobat
• Excellent written and verbal communication skills
• Strong attention to detail and problem-solving skills.
• Works well with a team – teamwork mindset
• Weekend work will occasionally be required
• Qualifications/certifications that would add value, but are not required:
  • Powerpoint, accounting software, bilingual is a plus

Physical Requirements:

• Ability to stand or sit for long periods of time.
• Must be physically able to walk branch yard and warehouse to assist with inventory.

Genesis Staffing provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/ #GTS123