Administrative Assistant
Axelon
Summary: Location: New York, NY Shift: 8 AM - 5 PM Responsibilities:
- Provide high-level administrative support to senior stakeholders and Front Office staff.
- Demonstrate strong organizational skills with a proactive, forward-thinking, and solution-oriented approach.
- Develop and implement procedures, controls, and new policies (e.g., T&E, Gifts & Entertainment).
- Support the Head of Platform Services on various projects with diligent oversight of deliverables.
- Manage complex calendars, meetings, and executive schedules.
- Coordinate domestic and international travel arrangements.
- Process high-volume expense claims and invoices.
- Organize and coordinate Webex meetings, including operator-assisted sessions.
- Plan and execute logistics for internal and external events, including company roadshows, team-building events, workshops, and company meetings.
- Manage visitor logistics and serve as a point of contact for visiting employees.
- Maintain distribution lists and departmental reports.
- Prepare meeting minutes for high-level financial meetings.
- Assist with external company onboarding coordination.
- Prepare and analyze reports using Excel and develop company presentations in PowerPoint.
- Ensure Business Continuity Planning, facilities coordination, premises management, and compliance reporting (e.g., company).
- Partner with assistants across multiple locations to provide seamless coverage, including executive-level support when required.
- Bachelor's degree or higher.
- Minimum 3 years of proven experience as an Administrative Assistant within a financial institution.
- Strong understanding of Front Office principles and administrative service processes.
- Highly proficient in Microsoft Outlook and Excel.
- Competent in Word and PowerPoint.
- Strong reporting and data management capabilities.
- Exceptional written and verbal communication skills.
- Strong project management capabilities with the ability to manage timelines and deliverables.
- Ability to multitask, prioritize, and operate with high attention to detail.
- Demonstrated initiative, discretion, confidentiality, and professionalism.
- Collaborative team player with the flexibility to support multiple executives and locations.
Vacancy posted 4 days ago
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