Accounts Payable Specialist

Position Overview The Accounts Payable Specialist supports the Finance & Budget Department within the Office of the County Engineer (OCE) by ensuring the accurate, timely, and compliant processing of accounts payable transactions. Reporting to the Accounts Payable Supervisor, this role aids daily financial operations by efficiently processing invoices, coordinating payments, and working with internal and external stakeholders. The position plays a key role in supporting Countywide Procure-to-Pay (P2P) initiatives to enhance pre-invoice processing, increase consistency in documentation requirements, and establish efficient, standardized processing timelines. Job Duties Coordinate with internal divisions within the Office of the County Engineer, Harris County Precincts, and external agencies to support accounts payable activities. Initiate and manage purchase orders, addendums, and replacements in PeopleSoft. Receive, review, and process invoices through eBuilder, OpenText, Tririga, and PeopleSoft in accordance with County procedures. Review and approve invoices in OpenText to ensure accuracy, completeness, and compliance. Coordinate directly with vendors to resolve invoice discrepancies, payment issues, and documentation requirements. Monitor purchase order balances and allocate payments to the appropriate accounts. Enter Commissioners Court approval dates and maintain accurate invoice records. Support the processing of Requests for Proposals (RFPs), as assigned. Conduct research and compile, assemble, and analyze financial and operational data to support departmental needs. Ensure timely processing of invoices and related tasks to meet established deadlines. Perform other duties as assigned. Responsibilities may evolve based on departmental needs and operational priorities. Requirements Education High School diploma or equivalent. Experience 3 years of verifiable Accounts Payable experience. Knowledge, Skills & Abilities (KSAs) Office 365 Experience (Outlook, Word, Excel). Ability to operate standard office equipment in a professional office environment. Adobe PDF. Strong written and verbal skills for effective communication with various government agencies and the public. Strong organizational skills in managing records and files. Analytical skills and attention to detail – review invoice coding/images. Accuracy and efficiency – input data promptly and accurately. Ability to learn new software quickly and adapt to procedural changes easily. Ability to prioritize daily tasks effectively and handle multiple assignments within deadlines. Possession of a valid Texas driver's license, a good driving record, and the ability to operate a county vehicle. Consistent attendance, punctuality, and reliable presence for scheduled work. Build and maintain cooperative, effective, and productive working relationships using tact, patience, and courtesy. Equal Opportunity Employer Harris County is an Equal Opportunity Employer. Criminal History Check This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate. Emergency Deployment & Continuity of Operations Requirement Participate in the classification process of departmental staff based on MEF responsibilities. Be available for temporary deployment to an alternative work location, role, or telework assignment during emergency events. Confirm work assignments with their supervisor prior to reporting to any worksite during such events. Remain flexible in assuming alternative duties as directed to support County operations continuity. Physical Demands And Environmental Exposure Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time. This position requires bending, stooping, and lifting to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Benefits Medical, vision, and dental insurance. Wellness. Professional development opportunities. Flexible spending accounts. 457 deferred compensation plans. Retirement pension (TCDRS). Transportation assistance (Metro Ride Sponsor Program). Disability and life insurance. Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF). General Information Position Type: Full-Time | Regular | 40 hours per week. Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload. Salary: Commensurate with experience, based on 26 pay periods. Application Note NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. Attach a resume as supporting documentation. Only information stated on the application will be used for consideration. Preferences Education: Bachelor’s degree in accounting, finance, business administration, or related field. Experience: Experience with Invoice OCR – Workflow Management Systems, experience with complex procure-to-pay solutions systems, experience developing and delivering training. KSAs: Knowledge of the PeopleSoft ERP system, proficiency in Microsoft Excel, familiarity with Harris County government and procedures, knowledge of eBuilder project management software. #J-18808-Ljbffr