Administrative Support Clerk

Administrative Support ClerkAtkinson, Andelson, Loya, Ruud & Romo (AALRR) is a California-based AmLaw 200 law firm dedicated to providing legal services to both public and private organizations throughout the state. Established in 1979, with one office and five attorneys, AALRR has grown to more than 300 attorneys in ten offices throughout California.The Administrative Support Clerk is a key contributor to the smooth and efficient operation of the law firm. This multifaceted role encompasses a broad range of responsibilities, including providing high-level administrative support, overseeing front-office functions, coordinating hospitality and meeting logistics, and maintaining organized and well-stocked office and common areas. The ideal candidate demonstrates professionalism, strong organizational skills, attention to detail, and the ability to manage competing priorities in a dynamic, fast-paced legal environment.Essential Duties and ResponsibilitiesAdministrative SupportProvide general administrative assistance to the Office ManagerMaintain physical and electronic filing systems; organize files for new mattersInput and save information to the firm's file systemAssist legal staff with large copy jobs and the preparation of binders for hearingsAssist with onboarding tasks for new employeesFront Office OperationsAnswer and direct incoming phone calls; take and deliver messagesGreet visitors and guests; validate parking, and issue loaner key cardsMaintain a professional and organized front office areaSchedule meetings and send Outlook calendar invitationsManage office reservations for visiting attorneysMaintain and update the master conference room calendarFacilities and HospitalityPrepare conference rooms for meetings and depositions; clean and restock as neededOrder and set up food and beverages for meetings, including weekly breakfasts and lunchesClean and restock the kitchen area at the end of each dayStock printers and copiers with paper dailyReport on office or equipment maintenance issues to the Office ManagerSubmit building work orders for facility concerns (e.g., temperature, cleanliness)Maintain and update inventory list of office and kitchen supplies, including snacks and beveragesMail and Supply ManagementRetrieve, open, scan, and distribute incoming mail to appropriate staffDrop off outgoing mail and overnight packages at the end of the dayMonitor and maintain office supply inventory; order materials as neededOrganize and maintain supply rooms and file roomsCoordinate with the Records Manager on large-scale records management projectsOther ResponsibilitiesUnderstand and implement employee safety protocolsPerform additional duties and special projects as assignedQualifications and RequirementsMinimum of one year's experience with scheduling, hospitality, and office logisticsStrong verbal and written communication skillsProficiency in Microsoft Office (Outlook, Word, Excel, etc.)Excellent organizational and time-management abilitiesProfessional demeanor and dependable work ethicAttention to detail and strong documentation skillsAbility to manage multiple priorities and deadlinesPhysical RequirementsThis position requires regular on-site attendance and is designated as a fully in-office roleAbility to remain focused and perform detailed work for extended periodsRequires frequent walking, standing, kneeling, and bending, especially when preparing meeting rooms or organizing suppliesWork involves remaining seated at a desk for extended periods while performing clerical and computer-based tasksRegular use of a computer, including extended periods of typing, viewing a monitor, and using a mouseOperate standard office equipment such as copiers, scanners, phones, and printersAvailability to work more than 40 hours per week, including overtime when necessaryCapable of lifting up to 25 pounds, including packages, files, mail bins, or materialsHourly rate: $20.00 - $24.00