Administrative Assistant

Job Description

Job Description

Job Type: Part-Time

Pay: Starting at $20.00 per hour

Shift: Part-Time (20-25 hours) Monday-Thursday

Reports To: HR & Training Manager

FLSA Classification: Non-Exempt

Position Summary

The Administrative Assistant has responsibility for organizational and clerical tasks related to day-to-day office operations. This includes, but is not limited to, document preparations, correspondence, file management, information management, customer service, communication, and providing transaction details to Bookkeeping. The Administrative Assistant will work in the corporate office under the supervision of the Human Resources and Training Manager. Bottom of Form

Position Responsibilities - Essential

• Demonstrates professional behavior in interactions with the Board of Trustees, staff, residents, parents, and other professionals that is consistent with the ministry's mission.
• Maintains a thorough understanding of the ministry's policies and procedures and conducts self accordingly to include job attendance, job performance, safety protocol, etc.
• Uses electronic equipment and software in a professional and ethical manner and for business purposes only.
• Answers calls and emails and assists with ongoing correspondence.
• Assists with updating frequently used documents and spreadsheets.
• Sorts and distributes mail.
• Prepares deposits.
• Scans deposits, checks, invoices, and receipts to Bookkeeper and assists in gathering and organizing financial data to ensure compliance.
• Maintains Donor Snap CRM database to include entering donations, generating and distributing acknowledgement letters, and creating reports as needed/requested
• Assists in planning and preparing for scheduled meetings, to include ASNM's Annual meetings, Leadership Staff meetings, Committee and Board meetings.
• Assists with preparing relevant reports, documents, and other materials required for scheduled meetings.
• Attends and records minutes for Board of Trustees meetings.
• Assists with the ministry's annual campaigns, including but not limited to, Midlands Gives, Aldersgate Special Needs Ministry Sunday, Thanksgiving Cards.
• Assists with preparation for the annual Disability Advocacy Day at the State House.
• Assists with providing documentation requested by auditors.
• Sends monthly resident room and board notices.
• Performs other duties as assigned.

Beneficial Skills and Experience

• Experience with donor platforms such as DonorSnap and Zeffy
• Experience taking meeting minutes
• Greater than 2 years of experience in an administrative role
• Post-Secondary Education