Administrative Assistant 1

Job Description

Job Description

Job Title: Administrative Assistant 1

Date Posted: 7/2/26  

Location: Wilsonville, AL 35186
Job Type: Contract Full-Time

Immediate W2 contract position available in Wilsonville, AL.
Estimated Duration: 1 year

• 6am - 2:30 pm Monday-Friday

Required Qualifications:

• High school diploma or equivalent is required
• One to five years’ administrative experience required
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
• Extensive computer experience with proficiency in Microsoft Office applications is required

Desired Qualifications:

• Two-year degree or vocational school/certification is preferred
• SHIPS, PeopleSoft, or other people management software experience preferred
• Accounts Payable experience is preferred
• Experience with timekeeping systems preferred
• Experience working with union employees in a plant environment is preferred

Responsibilities:

• Provide support to Maintenance, Planning, Compliance, Engineering, Fuels and Environmental departments
• Perform timekeeping and attendance reports accurately
• Process employee expense reports for covered and non-covered personnel
• File and order office supplies
• Coordinate travel arrangements
• Schedule and coordinate logistics for meetings
• Gather data, compile information, and prepare reports
• Maintain departmental record retention
• Support all plant and department Safety initiatives
• Maintain phones including repairs and replacements
• Contact for vendor regarding copier/printer repairs
• Prepare expense statements for tool reimbursements for covered employees & boot allowance for all employees
• Update Arcos to reflect vacation, time off, to update call out list weekly, prepare/distribute quarterly and yearly reports
• Order flowers for sickness or bereavement for departmental time groups
• FMLA contact for departmental time groups
• Verify contractor timesheets by using Tableau and verifying backup documentation
• Backup for all Admin Assistants in other departments
• Provide superior customer service to all internal and external customers

Job Experience & Education:

• High school diploma or equivalent is required
• Two-year degree or vocational school/certification is preferred
• One to five years’ administrative experience required
• SHIPS, PeopleSoft, or other people management software experience preferred
• Extensive experience in administrative support including conference, travel and meeting arrangements, report preparation and calendar management is required
• Accounts Payable experience is preferred
• Experience with timekeeping systems preferred
• Experience working with union employees in a plant environment is preferred
• Extensive computer experience with proficiency in Microsoft Office applications is required

Knowledge, Skills & Abilities:

• Positive attitude and ethical behavior
• Capacity to properly manage sensitive information and maintain confidentiality
• Ability to make administrative/procedural decisions and judgments
• Detail oriented and multi-tasking ability
• Skilled in organizing resources and establishing priorities
• Ability to create, compose and edit written materials
• Ability to interact well with all levels of employees and management
• Effective written and verbal communication skills

Behavioral Attributes:

• Provide excellent customer service.
• Exhibit excellent interpersonal skills, flexibility, professionalism and ability to build and maintain positive relationships with internal and external customers.
• Take personal responsibility/ownership for assignments to ensure tasks are fully met.
• Be a team player.
• Display a commitment to safety and compliance.

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.

Company Description

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. E Group Recruiters are here to make sure your job search experience is the best it can be. Our recruiters are experts in knowing what the client manager is looking for in a resume, what bill rate the market will bear, and how to make your application stand out among the rest. Our personal touch continues even after we've found the perfect job for you. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.