Assistant Property Manager

Position Summary Description Location: Boca Raton, FL 33432 Position Summary The Assistant Community Association Manager supports the daily operations of a luxury condominium association by delivering exceptional resident service, ensuring compliance with Florida condominium statutes, coordinating administrative and capital projects, and assisting with the management of a luxury high-rise building. This position requires strong organizational skills, professionalism, sound judgment, and the ability to assist in managing multiple priorities in a high-service environment. Key Responsibilities Deliver exceptional customer service and respond promptly and professionally to homeowners, residents, vendors, and guests. Assist in ensuring compliance with applicable Florida condominium statutes, governing documents, board policies, and regulatory requirements. Coordinate and assist in managing administrative projects, board meeting preparation, official records, and resident communications. Support building operations, maintenance programs, inspections, preventive maintenance, and capital improvement projects for an aging high-rise community. Oversee daily security operations, including access control systems, resident and vendor credentials, visitor management, incident reporting, and coordination with security personnel to maintain a safe and secure community. Coordinate vendor activities, contracts, insurance certificates, and project schedules. Maintain accurate records, track deadlines, and ensure timely completion of assigned projects. Assist the Community Association Manager with board initiatives, financial administration, and operational objectives. Qualifications Minimum 3-5 years of experience in condominium, HOA, luxury residential, hospitality, or property management (FSR Preferred). Working knowledge of Florida condominium operations and statutory requirements; knowledge of Florida Condominium Act (Chapter 718, Florida Statutes) preferred. Experience with security operations and electronic access control systems. Excellent organizational, project management, and time management skills. Exceptional written and verbal communication skills with a strong customer service focus. Proficiency in Microsoft Office, and ability to be resourceful using available technologies, and programs. Ability to manage confidential information with professionalism and discretion. Preferred Attributes Proactive, detail-oriented, and highly organized. Calm under pressure with excellent problem-solving skills. Professional presence with a hospitality-driven approach to resident service. Ability to balance luxury customer service expectations with regulatory compliance and operational excellence. Ability to work Saturdays in peak season. Supervisory Responsibilities Assists Manager with overseeing building staff What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Disclaimer The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Disclaimer The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation", as defined under applicable disability laws, may make a request through our designated contact channel View email address on click.appcast.io. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at View email address on click.appcast.io; we will respond in accordance with Local Law 144, within 30 days. #J-18808-Ljbffr FirstService Residential