Office Coordinator

Job Description

Job Description

Part-Time Office Coordinator

Hireology • Chicago, IL • On-Site • Part-Time

About Hireology

Hireology’s technology empowers businesses to build great teams. Over the last decade, we’ve grown from a scrappy startup into a market leader, and we’ve built an award-winning culture that makes this an amazing place to work. We’re headquartered in Chicago and support a hybrid workforce across the country.

About the Role

We are seeking a dependable, organized, and service-oriented Office Coordinator to support the day-to-day operations of our office. This person will help create a clean, welcoming, and well-stocked workplace by managing office supplies, maintaining the kitchen and pantry, coordinating food orders, handling mail, supporting vendor relationships, and assisting with general office duties. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced environment.

What You Will Do

Office Operations

• Maintain the overall organization, cleanliness, and readiness of shared office spaces
• Perform routine office walkthroughs to identify supply, pantry, or facility needs
• Support daily office operations and respond quickly to administrative requests
• Assist with basic office projects and other duties as assigned

Kitchen and Pantry Management

• Keep the kitchen, pantry, and break areas stocked, clean, and organized
• Monitor inventory levels for snacks, beverages, coffee, paper goods, and other kitchen essentials
• Restock supplies throughout the day as needed
• Coordinate pantry organization and ensure items are stored appropriately
• Help maintain a welcoming and functional common area for employees and guests

Food Ordering and Coordination

• Order lunch and catering for meetings, team events, and office gatherings
• Coordinate food deliveries and set up as needed
• Track food order details, timing, and special requests
• Communicate with internal teams to confirm headcount, budget, and timing

Supply and Inventory Management

• Order office supplies and maintain appropriate inventory levels
• Research products, compare pricing, and place orders with approved vendors
• Track deliveries and ensure supplies are received and put away promptly

Vendor Management

• Serve as a point of contact for office-related vendors and service providers
• Coordinate deliveries, pickups, and service visits
• Help maintain positive vendor relationships and resolve routine issues
• Track recurring office needs and communicate updates as needed

Mail and Administrative Support

• Collect, sort, and distribute incoming mail and packages
• Prepare outgoing mail and shipments
• Support basic administrative and clerical tasks such as filing, scanning, scheduling support, and document organization
• Assist with other general office duties to ensure smooth daily operations

Location & Schedule

This is an on-site role based out of our Chicago office three days a week — Tuesday, Wednesday, and Thursday. There will be times (company events, etc.) that call for additional hours, and we ask that you’re able to accommodate that when needed.

What You Will Bring

• 1+ years of experience in office administration, workplace support, reception, hospitality, or a related role preferred
• Strong organizational and time management skills
• Ability to manage multiple tasks and shifting priorities with urgency
• Strong communication and customer service skills
• Detail-oriented and dependable with a proactive approach to problem-solving
• Comfortable working independently and taking initiative
• Proficiency with basic office technology and common workplace tools

Compensation

• Hourly Rate: $18–$22

This role is non-exempt and eligible for overtime pay in accordance with applicable wage and hour laws.

Candidates must possess valid authorization for United States employment; we cannot offer Visa sponsorship at this time. We do not accept inquiries from agencies or third-party recruiters.

Hireology is an equal opportunity employer dedicated to building an inclusive environment for all employees. We prohibit discrimination based on race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, genetic information, marital status, disability, protected veteran status, or any other legally protected category. Hiring decisions are made according to business necessity, role requirements, and personal qualifications, ensuring Hireologists succeed through merit, experience, and performance.