Administrative Assistant III

Administrative Assistant (Investment & Corporate Banking)

BizTek People is urgently hiring for the role of Administrative Assistant (5+ years of experience) for our client in New York, New York! Pay: $36/hour Hours: 8:30 a.m. to 5:30 p.m. Location: 1271 Ave of the Americas, 100% Onsite

This detail-oriented Administrative Assistant will support multiple officers and associates in a fast-paced environment. They will be a team player who serves as a temporary assistant to the department and collaborate/coordinate with administrative team as requested.

Responsibilities:

• Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.
• Process timely and detailed expense reports via concur for employee reimbursement.
• Contact venues for lost or missing receipts as needed, follow up with expense processing on status of payments
• Schedule and coordinate meetings via outlook, provide officer's availability as requested.
• Organize guest passes, catering, etc. if needed
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the Firm.
• Communicate Firm policies/procedures to officers and associates regarding client entertainment

Requirements:

• Minimum of 5 years of experience (within financial services a plus)
• Familiarity with Concur, prior experiences with managing travel and expenses.
• Microsoft Word, Excel, Outlook proficiency.
• Exceptional interpersonal and written / verbal communication skills.
• Positive, consistent professional attitude.
• Works well under pressure.
• Ability to multitask, prioritize, and respond timely in a dynamic environment.
• Attentive to details, extremely organized.
• Adapts well to change, keen sense of urgency, practices conflict resolution.
• Eager to assist with duties and take initiative when called upon on last minute's notice.
• Team-player willingness to assist others and collaborate with bankers, IT, HR, etc.