Global Equities | Global Prime Financing - Administrative Assistant III

Global Equities | Global Prime Financing – Administrative Assistant III

New York, New York

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Job Description:

Job Summary

We are seeking a highly experienced administrative professional to provide comprehensive support to a team of senior leaders in a large, fast-paced environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage competing priorities while working effectively under pressure. This role enables effective meeting management, client engagement, and seamless travel and expense processing while supporting day-to-day client logistical operations and ensuring employee travel and entertainment adherence with firm policies. The ideal candidate is proactive, flexible, and comfortable supporting multiple stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to senior managers and multiple team members, supporting groups of 15 or more professionals

• Manage high-volume of detailed information and email traffic while interacting with senior employees, particularly during peak periods and large events

• Manage complex calendars, including scheduling meetings, resolving conflicts, and coordinating across time zones

• Arrange domestic and international travel, including itineraries, accommodations, and visa requirements as needed

• Process and reconcile travel and expense reports accurately and in a timely manner using Concur

• Plan and coordinate conferences, meetings, and events, including logistics, materials, and on-site or virtual support

• Serve as a key point of contact, communicating professionally with all levels of the organization and across business functions

• Maintain a high level of discretion and confidentiality when handling sensitive information

• Operate effectively in a fast-paced environment, adapting quickly to changing priorities

Required Skills and Qualifications

• Minimum of 10 years of experience in financial institutions, preferably investment banks and/or hedge funds, providing administrative support to senior leaders and large teams

• Full-time, on-site role based in New York City

• Strong experience using Concur for travel booking and expense processing

• Extensive experience with diary and calendar management for senior managers and leadership teams

• Strong attention to detail with the ability to prioritize and execute tasks accurately

• Proven ability to work effectively under pressure, meet tight deadlines, and maintain professionalism

• Flexibility to work extended hours when business needs require

• Excellent written and verbal communication skills

• Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Word, and PowerPoint

Role: Based in NYC, 5 days (M-F)

In the office

Shift:

1st shift (United States of America)

Hours Per Week:

40

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

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Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank’s required accommodation request process before your first day of work.

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